Senior Legal Administrative Assistant, Banking and Debt Financing

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC’s Top Employers for 2026. The firm has been recognized as the largest law firm in Vancouver by Lexpert. Our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.

Lawson Lundell LLP is seeking an experienced Legal Administrative Assistant to join our Banking and Debt Financing group in our Vancouver office. The successful candidate will be joining a top-performing practice group known for its sophisticated work and diverse client base. This is an excellent opportunity for a seasoned professional who thrives in a fast-paced environment and is looking to contribute as a key member of a collaborative team. The regular working hours are Monday to Friday, 8:30 AM – 4:30 PM.

Standard Responsibilities

• Handle billing, including preparation and distribution of monthly invoices
• Format, revise, and finalize legal documents
• Conduct due diligence searches
• Manage funds for loan transactions
• Prepare financing statements, amendments, and discharges in the Personal Property Registry (PPR)
• Compile executed documents and security packages
• Draft correspondence, including covering letters, payout letters, and memoranda
• Proofread documents with a high degree of accuracy and attention to detail
• Open new client files and matters
• Prepare and send engagement letters
• Prepare expense reports
• Liaise with legal assistants, paralegals, lawyers, and clients regarding file progress
• Provide overflow support and perform general administrative duties as required

Qualifications

• Legal Administrative Assistant certificate from an accredited institution
• Minimum 10 years of experience as a Legal Administrative Assistant
• Previous experience in the Banking and Debt Financing practice area is an asset
• Proven senior-level experience supporting lawyers in a high-volume practice
• Demonstrated expertise in legal billing and word processing
• Experience conducting due diligence searches
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
• Exceptional organizational and time management skills, with the ability to manage competing priorities
• Ability to work both independently and collaboratively in a professional team environment
• Strong problem-solving skills and the ability to meet tight deadlines
• Highly dependable, adaptable, and professional with a strong work ethic
• Excellent interpersonal and client service skills, with a mature and courteous approach
• Superior verbal and written communication skills in English

The typical hiring range for this position is $72,000 - $85,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

In addition to a competitive salary, we offer a variety of benefits, including:

• Health Benefits: extended health, dental, vision, out of country, life, AD&D. 
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Paid Parental Leave top up.
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their skills and knowledge in the legal field.
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment.
• Tenant Fitness Centre: access to the fitness centre in our office building
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events.
• Awards: long term service and bonus vacation awards.
  

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted.

We are not accepting applications from external recruitment agencies currently.