People Administration Specialist

Behind every great employee experience is a strong operational foundation. At Ledgebrook, we're hiring a People Administration Specialist to help support and scale the people processes that enable our team to do their best work.

This is an opportunity to play a foundational role in supporting our newly established entity in Poland while working as part of a global People team. You'll be responsible for ensuring our core People operations run smoothly and compliantly, supporting the employee lifecycle, benefits administration, payroll processes, and HR documentation. While your primary focus will be our growing team in Poland, you'll also have the opportunity to collaborate with colleagues across multiple locations and contribute to global People initiatives as we continue to scale.

We're looking for someone who is organized, detail-oriented, proactive, and enjoys creating structure and efficiency behind the scenes.

In return, you'll gain exposure to a fast-growing startup environment and have the opportunity to help build and improve people processes from the ground up.

Ledgebrook is a tech-enabled E&S MGA on a mission to modernize specialty insurance. The industry is burdened with legacy technology and inefficient processes that limit innovation at scale—we're changing that. Our goal is to become a best-in-class, full-stack insurance and re/insurer, leveraging AI and data-driven insights to transform underwriting, pricing, and risk selection.

What You’ll Do: 

• Manage end-to-end employment administration processes, including preparing employment contracts, amendments, and monitoring contract expiration and renewal dates.
• Coordinate occupational health examinations and ensure compliance with mandatory employee medical check-up requirements.
• Organize and coordinate health and safety (BHP) training for new employees.
• Administer employee benefits programs, including enrollment of new hires and ongoing collaboration with benefit providers, maintaining strong vendor relationships.
• Collaborate closely with an external payroll provider on employment administration, payroll, and employee documentation.
• Collect, prepare, and verify payroll inputs, ensuring accurate and timely salary processing.
• Ensure compliance with labor law regulations and provide day-to-day HR guidance to employees and managers.
• Support and coordinate employee onboarding and offboarding processes.
• Maintain, update, and archive employee records while ensuring accurate HR documentation and data management.
• Provide administrative and operational support across HR processes and initiatives.