IT Vendor & Contracts Coordinator (Onsite - Gilbert, AZ or Dallas, TX)

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

• Own day-to-day tracking and reconciliation of IT expenditures against approved budgets; surface variances and trends to IT and Finance leadership. 
• Coordinate IT chargeback processes, ensuring accurate and defensible allocation of technology costs to business units. 
• Produce monthly financial reporting on IT spend, budget utilization, and cost trends; present findings in business-ready formats. 
• Partner with Finance and IT leadership on annual budgeting, forecasting cycles, and mid-year reforecasts. 

• Maintain a centralized, current repository of all IT vendor contracts, amendments, SOWs, and renewal schedules. 
• Own the renewal calendar; proactively flag upcoming expirations and initiate renewal or renegotiation processes on appropriate lead times. 
• Review vendor invoices against contracted terms; identify billing errors, overcharges, and scope discrepancies before payment. 
• Support vendor negotiations by providing spend history, utilization data, and benchmark comparisons. 

• Process IT purchase requisitions and purchase orders in coordination with Procurement and Finance; ensure compliance with approval workflows and spending policies. 
• Manage the full invoice-to-payment cycle for IT vendors: receipt validation, three-way matching, coding, and routing for approval. 
• Resolve payment disputes and billing discrepancies with vendors; serve as the primary point of contact for IT-related AP inquiries. 
• Maintain vendor master data and payment terms in the ERP system; ensure records are current and accurate. 

• Education: Bachelor’s degree in Finance, Accounting, Business, or IT.
• Experience: 3–5 years in IT financial management, IT procurement, or a related financial operations role.
• Technical Skills: Advanced Excel proficiency (pivot tables, financial modeling, VLOOKUPs).
• Contract Literacy: Solid understanding of SaaS agreements, maintenance contracts, and MSAs.
• Tooling: Experience with ITSM or Asset Management platforms (Freshservice, ServiceNow, etc.).
• Strong written and verbal communication skills; able to document and present financial analysis to leadership.

• Exposure to Azure cost management or FinOps principles.
• Experience with Power BI or SQL for financial dashboarding.
• Familiarity with ITIL frameworks or Technology Business Management (TBM) models.
• Background in construction, industrial services, or energy sectors.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office-based with flexibility for remote work as approved
• Occasional support for field teams and job sites

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.