Lien Waiver Coordinator

• →Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
• →Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
• →Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
• →Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
• →High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
• →Communication & Collaboration: Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
• →Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in administrative support, accounting, or construction coordination.
• Basic understanding of construction billing, contracts, and lien waiver documentation.
• Proficiency in Microsoft Office Suite (particularly Excel and Outlook).
• Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
• Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
• Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
• Ability to manage repetitive work with consistency and high attention to detail.

• Experience within the construction, industrial, or subcontracting industries.
• Familiarity with multi-state lien laws and compliance requirements.
• Experience with ERP/accounting platforms (e.g., Viewpoint, Spectrum, Vista, SAP, NetSuite).

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Indoor office setting with controlled temperature
• Travel requirements: none

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.