Project Coordinator (Scottsville, NY)

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Project & Program ManagementProject Coordinator

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function googleTranslateElementInit() { new google.translate.TranslateElement({pageLanguage: 'en'}, 'google_translate_element'); } Project Coordinator (Scottsville, NY)…

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Job Description

Title: Project Coordinator
Reports To: Controller
Department: Field Office
Compensation: $24 - $26 per hour based on experience

Summary of Position: The Project Coordinator is responsible for the administrative support to the Project Managers, Foreman and other office personnel. This position will have some external customer contact.

Project Coordinator Responsibilities:

Set up and maintain jobs for department
Maintain job trackers
Set up and submit bids as needed
Set up and maintain customers and vendors in Sage
Enter COI’s into Sage
Maintain customer portals (Avetta etc)
Prepare County bid paperwork
Research materials, sub-contractor and vendors for job requirements and send out request for quotes
Issue purchase order for job supplies
Enter stock inventory transfers
Obtain building permits and request stakeouts
Download photos into customer portals
Complete closeout package for jobs
Complete daily payroll for department field crew into Sage, track hours and verify travel on GPS
Complete billing and A/R for department
Continuous communication with other Project Coordinators, help when needed
Provide support to Project Managers, President, & Vice President as requested
Other duties as assigned by manager

Competencies/ Qualifications:

•    Excellent written and oral communication skills
•    Proven ability to work independently as well as with a team
•    Excellent customer service skills
•    Proven ability in multi-tasking
•    Proven ability to meet deadlines and work under pressure

Job Skills & Qualifications:

High School Diploma / GED
Associate’s Degree in Business
1-2 years of Customer Service Experience
1-2 years of Projector Coordinator experience
Advanced knowledge of Microsoft Office
Knowledge of Sage 300 software is a plus

This is a non-management position
This is a full time position