Clerk Supply Chain Management Purchasing

Position Summary:

Performs responsibilities of automated order placement, order confirmation and resolving Purchase Order and Invoice Match Exceptions.  Creates and processes all orders for McLaren Health Care including all capital, patient care, service, and urgent orders. Files procurement documents operates office equipment and performs other related clerical functions for the ongoing operation of a centralized purchase order processing center.

Essential Functions and Responsibilities:

1. Accurately places automated and manually created orders daily to predetermined vendors via telephone, facsimile, email, electronic data interface.
2. Maintains various logs and files for use in validating accuracy of purchase orders and maintaining purchase order data.
3.  Utilize multiple resources to research product pricing and other product information to ensure purchase order accuracy and resolve purchase order and invoice discrepancies.
4. Communicates directly with departments, buyers, inventory staff, and suppliers regarding such things as product delays, price changes and manufacturer’s back orders.
5. Has regular contact with Suppliers to confirm orders, identify substitute items, coordinate return of goods, request expedited shipping.
6. Prepares purchase orders either manually or from purchase requests, and adds special conditions and terms for the purchase of supplies, equipment and services for the corporation.