ADMINISTRATIVE AIDE

Introduction

\r\nThe Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!��\r\n�\r\n\r\n

GRADE

ASTD11

LOCATION OF POSITION

Annapolis State Office Complex\r\n29 Saint Johns Street\r\nAnnapolis MD 21401\r\n

Main Purpose of Job

\r\n\r\nThe primary purpose of this position is to provide administrative support to the Division Commander of the Field Operations Bureau of the Maryland Capitol Police, as well as to all members of that Bureau. The individual in this role supports the agency's mission by facilitating and documenting departmental activities and ensuring effective�communication both within the agency and with external stakeholders.\r\n\r\n\r\n

POSITION DUTIES

\r\n\r\nDuties include, but are not limited to:\r\n\r\n\r\n\r\n1. Assists in processing and maintaining all records related to the Annapolis Division, including but not limited to payroll, personnel files, performance evaluations, training records, and certification records.\r\n\r\n2. Acts as liaison responding promptly and accurately to special requests made by the Chief of Police, Members of the headquarters division of the Maryland Capitol Police, Department of General Services, and the public.�\r\n3. Transcribes taped police interviews in cases of incidents, complaints, or allegations made against the department and department staff.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\n\r\n\r\nExperience: Four years performing secretarial work or clerical work involving typing duties.\r\nNotes: \r\n1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.\r\n2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.\r\n\r\n3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.\r\n\r\n\r\n\r\n\r\n\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualification(s).�Include clear and specific information on your application regarding�your qualifications.\r\n\r\n\r\n1. Experience establishing, revising, and\r\nimplementing office procedures.\r\n2. Experience managing telephone calls,\r\nwelcoming visitors, and coordinating appointments and interviews.�\r\n3. Experience maintaining the\r\nconfidentiality of records and reports.\r\n\r\n\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Demonstrate the ability to accurately type on�a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r\n

SELECTION PROCESS

\r\nIt\r\nis important that you provide complete and accurate information on your\r\napplication. Please include all experience and education that is\r\nrelated to this position. All information concerning your\r\nqualifications must be submitted by the closing date; information submitted\r\nafter the closing date will not be considered.��Credit is given for\r\nrelevant part-time, temporary, or volunteer experience based on the number of\r\nhours worked per week; you must include the time spent on such activities on\r\nyour application.\r\n\r\n\r\nNote\r\nthat for any position requiring a college degree or college credit, you will be\r\nrequired to submit a college transcript prior to being offered a\r\nposition.��You may submit your transcript as part of the application\r\nprocess.\r\n�\r\n\r\n\r\nThe\r\nexamination for this position will consist of a rating of your education,\r\ntraining, and experience related to the requirements of the position.\r\nSuccessful candidates will be placed on the employment eligibility list\r\ncategorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.��\r\n\r\n\r\nThe\r\neligibility list will be valid for one year and may be extended.� The list\r\nwill be used by the hiring authority to select employees for interviews.\r\nEligible lists may be used to fill future vacancies of the same classification.\r\n�\r\n\r\n\r\nPlease\r\nnote, selected candidates may be required to complete and successfully pass a\r\nState and Federal fingerprint background check prior to being hired.\r\n\r\n\r\n\r\nYou\r\nmust be legally authorized under the United States Immigration Reform and\r\nControl Act to be hired in the position for which you apply.\r\n\r\n\r\n

BENEFITS

The State of Maryland offers a generous benefits package that includes:\r\n\r\n\r\n- Tuition reimbursement, if funding is available, for those who\r\nqualify\r\n- Free mass transit in Baltimore & Annapolis\r\n- Generous paid leave that increases with years of service�\r\n- Paid holidays\r\n- Health coverage with low out-of-pocket costs\r\n- Employee & employer contributory pension plan\r\n�\r\n\r\n\r\nClick on the link below for more information\r\nSTATE OF MARYLAND BENEFITS\r\n\r\n\r\n\r\n

FURTHER INSTRUCTIONS

Contact Keri.Williams1@maryland.gov or\r\ncall 410-767-5081 with questions about this recruitment.� The online application process is STRONGLY\r\npreferred. Apply online at dgs.maryland.gov – Human Resources > Employment\r\n> Current Openings. If you are unable to submit your application online,\r\nplease send your paper application to: Human Resources, Dept. of General\r\nServices, 301 W. Preston St., Suite 1311, Baltimore, MD� 21201 by the closing date and time. TTY\r\nUsers: call via Maryland Relay.\r\n�\r\nAs an equal opportunity employer, Maryland is committed to\r\nrecruiting, retaining, and promoting employees who are reflective of the\r\nState’s diversity. People with disabilities and bilingual candidates are\r\nencouraged to apply. We thank our Veterans for their service to our country.\r\n