ADMINISTRATIVE UNIT SUPERVISOR (FISCAL ACCOUNTS TECHNICIAN SUPERVISOR)

Introduction

\r\n\r\n�\r\nWhen you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.\r\n\r\n�\r\nWe aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.�\r\n

GRADE

14\r\n\r\n

LOCATION OF POSITION

Baltimore County Department of Social Services�\r\nFinance Unit�\r\n6401 York Rd.�\r\nBaltimore, MD 21212�\r\n

Main Purpose of Job

The main purpose of this position is to plan, coordinate, supervise and evaluate the work of the Administration Unit for the Baltimore County Department of Social Services. The unit includes the following functional areas: financial reporting; cash receipts, accounts payable, and accounts receivable processing through the Financial Management Information System (FMIS) and the Microsoft D365 accounting systems; Admin working fund disbursements, reconciliation, and reimbursement including County emergency assistance; and gift card monitoring. The position is responsible for interpreting and applying accounting and administrative policies and procedures related to each of these functional areas. The position supervises a Fiscal Accounts Technician. At all times, the Supervisor provides customer service to both internal and external customers that meets or exceeds the Department’s standards.�\r\n

POSITION DUTIES

Manage the Agency’s Fiscal Administration Unit�\r\n\r\n Assist in the interpretation and application of applicable regulations governing fiscal administration.�\r\n Assist in the planning, implementation, coordination, and management of the daily operations of the Fiscal Administration unit.�\r\n Training and monitoring of staff, performance evaluation, promotional and disciplinary decisions, and scheduling of staff to ensure that unit outcomes are achieved in a timely and accurate manner.�\r\n Implement policies and procedures related to accounts payable, deposits, and accounts receivable.�\r\n Implement policies and procedures related to the agency’s various automated systems- FMIS, D365- to ensure compliance with relevant requirements and efficient operation.�\r\n Conduct operations ethically; adheres to compliance requirements; provides discipline and structure that influences the staff awareness of and respect for operational controls.�\r\n\r\n\r\n\r\n\r\n\r\nOther Fiscal Duties�\r\n\r\n\r\n Review Central Services’ staff CPC statements and supporting documentation; prepare journal entry in FMIS to distribute charges.\r\n Assists with Fiscal Year closeout by adhering to FMIS processing cut-off date, preparing expenditure and gift card accruals, and monitoring liquidation of accruals in the new fiscal year.\r\n\r\n

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.\r\nEducation: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.\r\nNotes:\r\n1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. \r\n2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualification(s).�Include clear and specific information on your application regarding�your qualifications.\r\n\r\n\r\n\r\n\r\n\r\n One year of experience utilizing automated\r\n financial/accounting software such as FMIS or related.�\r\n One year of experience participating in compliance\r\n audits, drafting of audit responses and developing corrective action\r\n plans.�\r\n One year of experience training, mentoring or providing\r\n technical guidance to finance staff regarding accounting processes and\r\n procedures.� \r\n One year of\r\n experience in developing and maintaining automated spreadsheets, financial\r\n reports, databases or other tracking tools\r\n for fiscal monitoring, reconciliation, or analysis, and creating\r\n formulas.\r\n\r\n\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE. \r\n

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.�\r\n\r\n\r\nIf you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.� The supplemental questionnaire may be used as part of the rating process.� Therefore, it is important that you provide complete and accurate information on your application.\r\n\r\n\r\nFor education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.\r\n

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS\r\n\r\n\r\n•\tPersonal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).�\r\n•\tAnnual Leave – ten (10) days of accumulated annual leave per year.\r\n•\tSick Leave – fifteen (15) days of accumulated sick leave per year.\r\n•\tParental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.\r\n•\tHolidays – State employees also celebrate at least twelve (12) holiday per year.\r\n•\tPension – State employees earn credits towards a retirement pension.\r\n•\tPositions may be eligible for telework.\r\n\r\n\r\n

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.\r\n\r\n\r\nOr email trelia.gunter@maryland.gov.; voice 410-767-7416.\r\n\r\n\r\nAll mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.�\r\n\r\n\r\nIf additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.�\r\n\r\n\r\nTTY Users: call via Maryland Relay.\r\n�\r\nIf you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.�\r\n\r\n\r\nAs an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.\r\n