Moncton - Maintenance Coordinator

Maintenance Coordinator Location: 83 Caledonia Road, Moncton, New Brunswick Position Type: Permanent Full-Time Reporting To: District Equipment Manager Start Date: Immediately Hours: Monday to Friday, 11:00am to 8:00pm Compensation: $55,000 per annum   About Miller Waste Systems: Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.   Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.   Miller Waste has been recognized as one of Canada’s Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.   At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.   Summary: The Maintenance Coordinator is responsible for coordinating maintenance administration, parts, purchasing, and inventory activities across assigned locations. This includes managing facility maintenance software, creating and maintaining work orders, issuing purchase orders, matching external invoices, and organizing maintenance documentation. The role oversees parts ordering, inventory levels, stock accuracy, vendor coordination, and parts allocation to appropriate work orders. The Maintenance Coordinator also identifies and processes warranty opportunities and supports outside repair services by issuing and tracking purchase orders for work completed by external vendors.   Responsibilities: In the position of Maintenance Coordinator, your responsibilities will include but are not limited to: Must adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act. Manage, support and assist in training technician staff on the opening and closing of work orders using fleet maintenance software. Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment. Manage and follow up with 3rd party service and preventative maintenance contracts and agreements. Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records. Issue purchase orders for each location regarding outsourced services and parts when required. Monitor and address issues with Geotab GPS devices on equipment.  Identify, document, and process eligible warranty claims in accordance with company policy. Purchase and source truck parts, supplies, and maintenance services based on fleet and shop requirements. Request and compare vendor quotes to ensure competitive pricing and timely delivery. Create and process purchase orders, verify accuracy, and charge parts to the appropriate work orders. Monitor and maintain inventory through cycle counts, audits, Min/Max levels, and proactive reordering. Identify slow-moving or obsolete inventory and recommend adjustments or disposal. Maintain proper labeling, organization, and storage in accordance with Corporate Parts Room Standardization guidelines. Coordinate vendor returns, core exchanges, warranty claims, and applicable credits, working with the Warranty Administrator as required. Ensure purchasing activities comply with company policies, pricing guidelines, and standards. Work closely with Fleet Managers, technicians, and shop personnel to support current and upcoming operational needs. Complete monthly inventory reporting. Perform other duties and special projects as assigned. Maintain a clean, safe, and organized stockroom environment.   Competencies & Qualifications: Previous experience in a Maintenance Coordinator/Service Advisor role preferred. Strong organizational, planning, and problem-solving skills, with attention to detail. Excellent interpersonal and communication skills (written and verbal). Ability to work in a fast-paced environment with multiple priorities. Strong computer proficiency – Microsoft Office, Outlook, previous Fleet Management System experience preferred. Understanding of the Occupational Health & Safety Act and employee responsibilities under it. A valid Class 5 Driver’s Licence with a clean driver’s abstract. Willingness to work additional hours during peak times, as needed.   Posting closing date: This posting will remain active until it has been filled. This posting is for an existing vacancy. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position. We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful.  If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you. Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons. We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.   Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.