Momsmeals1mo ago

New

Executive Administrative Assistant

United States·ChicagoFull-Time, Hybridmid

OtherExecutive Administrative Assistant

7 views0 saves0 applied

Apply Now

Quick Summary

Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives.

Technical Tools

OtherExecutive Administrative Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

This position will travel to our Ankeny, IA headquarters 25% of the time with occasional periods of up to 50%. There is one opening but posting in multiple cities for greater reach.

Benefits

Our employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it.

Benefits include:

-PTO, holiday pay and holiday of choice

-401(k) match

-Life insurance

-Short-term disability

-Health, dental and vision insurance

-Maternity/paternity leave

-Health savings account (HSA)

-Flex spending accounts (FSA) – health and dependent

Manage executives’ calendars, schedule meetings, appointments, and travel arrangements

Prepare and edit correspondence, communications, presentations, and other documents

Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients

Organize and maintain files, records, and documentation (physical and digital)

Facilitate smooth communication between the executive and internal departments or external partners

Track and follow up on projects, action items, and deadlines

Arrange logistics for meetings, events, and conferences

Handle confidential documents ensuring they remain secure

Prepare reports and briefings for meetings

Assist with personal tasks and errands, when necessary

High school diploma or GED

5+ years’ executive administrative assistant experience

Proven experience as an executive assistant, administrative assistant, or similar role

Excellent organizational and time management skills

Outstanding written and verbal communication abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools

Ability to multitask and prioritize tasks with minimal supervision

Discretion and confidentiality are essential

Repetitive motions that include the wrists, hands and/or fingers

Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods

Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus

Location & Eligibility

Where is the job

Chicago, United States

Hybrid — some on-site time required

Who can apply

Listing Details

Posted: July 15, 2026
First seen: July 15, 2026
Last seen: July 17, 2026

Posting Health

Days active: 0
Repost count: 0
Trust Level: 70%
Scored at: July 15, 2026

Signal breakdown

freshnesssource trustcontent trustemployer trust

Apply for this position

Momsmeals

lever

Mom's Meals is a leading national provider of home-delivered, medically tailored meals designed to support the nutritional needs of individuals managing chronic health conditions or seeking convenient, healthy meal solutions.

Employees

3k+

Founded

1999

Domain

Jobs

External application · ~5 min on Momsmeals's site

Please let Momsmeals know you found this job on Jobera.