Scheduling Assistant (Entry Level)

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Responsibilities:

• Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
• Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
• Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file
• Prepare formal Notices for events
• Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.  
• Confirm scheduled events with clients.
• Send letters to clients in a timely manner to ensure they are aware of upcoming events.
• Help with overflow if needed.
• Enter new roles in the system
• Upload necessary documents to the client’s file

• Performs other related duties as assigned to meet the needs of the business.

Qualifications:

• High school diploma or GED is required; college preferred
• Ability to communicate effectively with clients
• Used to adapting in an ever-changing environment and handling multiple priorities
• Excellent oral communication with an outgoing personality
• Able to multitask and learn quickly
• Must thrive in a team environment
• Reliable and dependable
• Excellent comprehension and critical-thinking skills
• Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications
• Organized
• Familiar with Microsoft Office
• Prior business/medical scheduling experience is preferred but not a prerequisite.  

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

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Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.   

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