Project Coordinator - Construction / Service - Washington, DC

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Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

We are seeking a Project Coordinator to join our federal team supporting the Washington Navy Yard in Washington D.C. (military friendly, but experience not required). Our dedicated team here oversees and maintains the HVAC mechanical and Building Automation Systems (BAS) across the base, which includes HVAC controls, metering systems, utilities systems, and some fire and security systems.

 

As part of a Fortune 500 company, Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Pay Range: $31.00 - $38.00 per hour. Negotiable based on experience.
Shift: First shift/day shift, Monday-Friday
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation per calendar year

 

As a Project Coordinator, you will:

 

Supports the business activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
Works with Project Manager and/or Engineering Management to ensure consistent delivery of services and internal financial commitments. Researches and obtains information for reports, tasks and assignments
Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
Performs other duties as required to support the project team
 

Required Qualifications:


Experience supporting project related teams in the construction or building maintenance industry, 
Proficient computer skills with general Windows environment, Microsoft Office software, and email
Must have strong interpersonal skills to effectively communicate with both internal and external clients
 

Preferred Qualifications:


Experience working with government contracting
Experience working with scheduling of labor and materials
Knowledge and proficiency with HVAC equipment and related systems
Proficiency working with Microsoft Project
Advanced skills working with Microsoft Excel
Ability to prioritize work activities based upon financial impact to desired business goals
The ability to obtain and maintain required government security clearances and/or badges as required to perform site duties. (This involves a background/character, criminal history, employment, and credit check.)
 

Preferred Education:


High School Diploma or equivalent required. Associates Degree (or higher) preferred.
Experience and/or basic project accounting or costing principals