MSF ICO Payroll Officer

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

The MSF ICO Payroll Officer (Hereafter: Payroll Officer) reports hierarchically and functionally to the ICO Finance and Systems Manager and works closely with the ICO Compensation and Benefits Specialist, ICO HR Referent ,ICO HR Administrators and ICO Finance.

The Payroll Officer is primarily responsible for preparing and executing monthly payroll and administering the benefits management of ICO employees. The payroll Officer ensures the highest quality of the payroll and benefits management of the ICO employees based on a solid understanding of internal policies (IRP2, Mobile Rewards Policy and other benefits policies) and processes, as well as thorough preparations and checks.

· Prepares and administers payroll administration by incorporating unused leave payout, salary advance, allowances, individual expense reimbursements, etc

· In collaboration with ICO C&B Specialist, ICO HR Referent, and HR Admin Team, runs various checks that will ensure the highest quality of the ICO payroll 

· Provides technical feedback to the ICO HR Team concerning payroll results and outcomes

· Ensure a consistent process and make records and reports of any payroll abnormalities

· After approval of the calculated payroll by the ICO HR Team Leader and Head of the ICO, upload the information on Employee’s Self Service

· Coordinate the post-payroll salary remittance process in close collaboration with the HR Team, Finance, Convera and respond to employees' inquiries if necessary

. Act as the operational reference for Convera for any post-payroll-related matters

· Training and support the HR Team regarding the use of Convera tool

· Support ICO Finance in reconciling reinvoicing with payroll (solve variances, liaise with OC, review corrections…)

· Ensures the payroll and benefits information on HRIS is accurately captured and maintained

· Participate in HRIS testing for compensation, payroll, and benefits modules

· Ensures the safeguarding of compliance and GDPR in payroll and benefits administration

· Advises the HR Team Leader regarding any potential risks and particular cases that could be a violation of compliance or GDPR

· Support preparing the salary and benefits-related audit

· Supports the training of new team members

· Works closely with and support the other ICO HR team members by sharing and developing knowledge and best practices as appropriate

· Works closely with overseas counterparts and the HR Admins to ensure a smooth HR administration process; uses own initiative to troubleshoot and escalate any issues to HR Team Leader as necessary

·        Together with the broader ICO department, works towards common projects when requested

o   Minimum 1 year experience in payroll and/or HR and/or finance administration in MSF in a similar position.

o   Knowledge of MSF compensation & benefits policies such as IRP2 as well as admin policies and processes.

o   Ability to work independently with minimal supervision.

o   Excellent analytical skills.

o   Good interpersonal and communication skills.

o   Pragmatic, rigorous, and attention to detail.

o   English essential. French desirable.