Visual Merchandising Coordinator

Brief Outline of Job:

Responsible for the administration, Visual merchandising and Store Interior projects

Duties and Responsibilities:

• Manage administrative duties in VM and implement new procedures to store staffs.
• Manage and coordinate POS orders and other materials for stores and regional VMs.
• Manage Sale set up and ordering appropriate materials.
• Manage the overall VM budget.
• Manage travelling the stores and overseas.
• Plan and coordinate weekly and monthly store visits.
• Execute VM guidelines including seasonal floor sets, product updates and product styling and presentations in-store.
• Work with the regional markets to communicate best practice from the HQ
• Present and create imaginative and effective visual merchandising stories that are in line with the seasonal design & commercial needs of the business.
• Communication between regional showrooms and internal departments to make sure consistency with brand guidelines.
• Build and maintain strong relationships with external contractors and internal colleagues to ensure high quality and efficient results.
• Work on a structured VM calendar based on seasonal changes, merchandise delivery drops and press/marketing installations events.
• Assist with in store events set up;
• Arrange the production schedule and set up VP pop up at departments stores.
• Manage new store openings VM display.
• Manage and create VM training materials and ensure standards are adhered to
• Align with the central VM team and share the monthly reports.
• Attend trade meetings and calls as required and take notes as appropriate
• Manage changing the seasonal campaign artwork and video reel in-store.
• Manage the window production and ensure to change at every season.
• Liaising with window suppliers to create prototypes, mock-ups and final product.

MKT

• In collaboration with Marketing and Image teams, design and create schemes, maintaining brand consistency
• In partnership with the Press Team manage the movement of samples and product across the business as required
• Report to the monthly/weekly PR report.
• Manage the seasonal sample lists with PR agency.
• Liaise with the central Marketing and Image team; OOH, store requests & campaign image as per department stores. 

Events and Special Projects (Collaboration with MKT)

• Collaborate with production companies and suppliers to manage the build and implementation process, from design to completion of key events and productions
• Work across brand and (in-store) retail events
• Manage the logistics of Event build and Mulberry sample collection (or any other brand collateral) movement as required
• Create, develop and produce any requested guidelines and training manuals accordingly for events and installs
• Be able to communicate with suppliers on orders for events and managing budgets
• Support the brand and the team with installations, regional events
• Create POP align with seasonal event; New arrival & Season-off

Store Interior projects and Management

• Manage new store interior projects; renewal / relocation
• Coordinate between local interior and UK interior team for any proposal and plan ahead.
• Manage the overall Interior budget
• Ensure store maintenance without any issue in terms of Interior; repair and fix.
• Liaise with the central Interior team and the contractors.
• Manage Interior goods order both overseas and local and ensure them to meet the production deadline.
• Manage local and overseas logistic and invoices paperwork.
• Report and share the work schedule to HQ
• Manage the interior sample finishes.

Logistics

• Manage the order placing: window props and interior materials finish
• Working with custom agency and fright partner forwarder to manage the schedule
• Manage the logistic control with suppliers to set-up window installs
• Liaise with local and overseas suppliers and manage document invoices
• Communication with the interior fixtures/ props’ contractors
• Manage delivering without any issues: custom clearance process/ shipment
• Invoice paperwork /packing list/ UPS
• Packing and deliver VM fixtures/props /POP to stores