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Nextgenfed1mo ago

Operations Executive Assistant (TS/SCI Clearance Required)

United StatesCharlottesvilleFull-timemid
OtherExecutive AssistantAdministrative & OfficeOperations ExecutiveAdministration & Office Support
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Quick Summary

Overview

NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer.

Technical Tools
OtherExecutive AssistantAdministrative & OfficeOperations ExecutiveAdministration & Office Support
NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer. The selected candidate will directly support directorate-level operations leadership, ensuring seamless execution of administrative, reporting, security, and travel coordination functions in a fast-paced mission environment. 
  • Provide senior-level administrative and operational support to directorate-level leadership 
  • Serve as a primary administrative liaison for operations leadership and internal stakeholders 
  • Assist the customer in meeting office security requirements 
  • Review, coordinate, and track internal and external staff clearance and nomination packages 
  • Prepare staff summary sheets, Memorandums of Agreement (MOA), operational correspondence, and official documentation 
  • Develop and update office-level Standard Operating Procedures (SOPs) 
  • Manage Defense Travel System (DTS) travel arrangements and ensure compliance with Joint Travel Regulations (JTR) 
  • Maintain and oversee tasking systems, including the Administrative Requirements Tasking System 
  • Coordinate in-processing and out-processing for government staff and contractor personnel 
  • Manage leadership calendars, schedule meetings, and coordinate conference logistics 
  • Coordinate office supply orders and serve as vehicle coordinator, maintaining logs and required vehicle reporting 
  • Maintain internal files, classified records, and operational documentation 
  • Catalog, file, and track Intelligence Information Reports (IIRs) and operational reporting products 
  • Collect and submit Significant Action Reports (SAR) and Weekly Action Reports 
  • Disseminate critical operational information to Communities of Interest (COI) 
  • Collect and prepare operating reports and track budget expenditures 
  • Develop presentations, read-ahead books, charts, graphs, and narrative information for operational reporting 
  • Screen incoming correspondence and determine appropriate action 
  • Review outgoing correspondence and reports to ensure proper format, grammar, and coordination 
  • Support data transfer and removable media procedures in accordance with security protocols 
  • Utilize the Aircraft and Personnel Automated Clearance System (APACS) 
  • Ensure compliance with the Foreign Clearance Guide (FCG) and coordinate country and theater clearance requests 
  • Advise travelers on Combatant Command travel requirements, including official passports and visas 
  • Maintain awareness of evolving theater travel requirements and regulations 
  • Minimum of 7 years of administrative experience 
  • Minimum of 3 years supporting directorate-level operations 
  • Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
  • Working knowledge and understanding of DoD processes and terminology 
  • Demonstrated experience supporting senior operational leadership in a secure government environment 
  • Strong written and verbal communication skills 
  • Exceptional organizational skills and attention to detail 
  • Ability to manage multiple priorities in a high-tempo operational setting 
  • Active TS/SCI clearance required 
  • Experience supporting Intelligence Community organizations  
  • Familiarity with DARTS, DTS, APACS, clearance processing, and foreign travel coordination 
  • Experience supporting operational reporting and budget tracking functions 

    • Listing Details

    Posted
    February 25, 2026
    First seen
    March 26, 2026
    Last seen
    April 24, 2026

    Posting Health

    Days active
    29
    Repost count
    0
    Trust Level
    23%
    Scored at
    April 24, 2026

    Signal breakdown

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