Executive Assistant to the CEO

At Van Metre, we believe each employee contributes directly to our growth, success, and culture. We are seeking a proactive, resourceful Executive Assistant to support our Chief Executive Officer (CEO).

The Executive Assistant serves as a strategic partner to the CEO, helping maximize their effectiveness by managing priorities, anticipating needs, and ensuring work moves forward. This role goes beyond traditional administrative support and requires strong judgment, initiative, and the ability to operate as an extension of the CEO in both internal and external interactions.

• Own and optimize the CEO’s calendar, ensuring alignment with company priorities and strategic goals.
• Review and prioritize meeting requests to make the best use of the CEO’s time.
• Protect focus time and balance internal, external, and strategic commitments.
• Ensure meetings are purposeful, with clear agendas, materials, and desired outcomes.
• Serve as a primary gatekeeper, managing calendar access, meeting requests, and inbound inquiries.
• Support management of the CEO’s email inbox, including organizing communications, flagging priorities, and drafting responses as needed.
• Track priorities, action items, and commitments to ensure timely follow-up.
• Provide additional executive support to the CFO and other senior leaders as needed.

• Review, prioritize, and synthesize information to support efficient decision-making.
• Prepare executive summaries and briefing materials in advance of meetings.
• Draft clear, professional communications on behalf of the CEO.
• Serve as a liaison and primary point of contact for internal teams and external stakeholders.

• Track organizational priorities, initiatives, workflows, and deadlines, as well as key performance indicators (KPIs), ensuring progress is monitored and updates are surfaced.
• Help keep work moving by proactively following up with stakeholders, addressing bottlenecks, and coordinating across teams to maintain alignment—without requiring ongoing executive oversight.

• Support onboarding and integration of executives, team members, and administrative staff.
• Identify and implement improvements to processes and executive workflows.

• Manage cadence of recurring meetings (e.g., leadership meetings, 1:1s, planning sessions).
• Prepare agendas, materials, and summaries to ensure meetings are efficient and outcome oriented.
• Coordinate meeting logistics, including room setup and participant readiness.
• Attend key meetings, capture decisions and action items, and ensure follow-through.

• Compile reporting packages, including analysis, charts, and key business insights.
• Conduct research and gather information to support leadership decision-making.

• Anticipate needs and address issues before they arise.
• Maintain awareness of upcoming priorities, risks, and opportunities.

• Manage travel, logistics, and expense coordination.
• Coordinate personal scheduling, including family-related commitments.
• Handle sensitive personal and business matters with a high level of discretion.
• Manage personal tasks and logistics to support the CEO’s overall productivity and effectiveness.

• Help manage and elevate the CEO’s outward persona across public and industry channels.  
• Own LinkedIn profile management, including content planning, posting, and engagement.
• Identify, coordinate, and schedule speaking engagements and public appearances.
• Partner on thought leadership opportunities that align with company strategy.
• Support internal communications to reinforce culture, clarity, and alignment.
• Coordinate with PR and marketing to ensure consistent messaging and brand positioning.
• Drive improvements in company-wide communication practices and executive visibility.

This role is in-office across two primary locations:

• Monday, Wednesday, Thursday: Broadlands
• Tuesday: Fairfax
• Friday: Broadlands or off-site

• 5+ years of experience supporting senior executives, preferably a CEO, C-suite leader, President, or company owner, is required.
• Strong proficiency with Microsoft Office (Outlook, Excel, PowerPoint) and Teams.
• Experience managing complex schedules and competing priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and attention to detail.
• Sound judgment and the ability to operate independently.

• Strategic thinking and business acumen.
• Proactive problem-solving.
• Strong interpersonal and relationship-building skills.
• Ownership mindset and accountability.
• Ability to influence without formal authority.

• The CEO’s time is aligned with top priorities.
• Meetings are efficient and well-prepared.
• Initiatives move forward with minimal follow-up.
• Communication is clear, timely, and professional.
• The CEO is able to focus on high-impact decisions.

This position is critical to enabling the CEO to operate at maximum effectiveness. The Executive Assistant serves as a force multiplier—ensuring clarity, focus, and execution across the CEO’s priorities and the broader organization.

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company’s founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company’s emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the “Van Metre” signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.