MEAL & Reporting Coordinator

Job Title:                                                  MEAL & Reporting Coordinator
Function:                                                  MEAL & Communication
Job Group:                                               Programme
Duty Station:                                           Tawila, Sudan With 40% Field Travel Within Sudan 
Duration:                                                   6 Months (Renewable Based on Funding and Performance)
Line Management Responsibility:  Yes, but in the Future

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath through unarmed civilian protection (UCP) and by helping to transform the world’s response to conflict situations. NP implements programming through the deployment of trained, unarmed, civilian protection teams to the field.

NP has been working in Darfur for several years, with particular focus on North Darfur and is now looking at expanding its operations. Working through Unarmed Civilian Protection (UCP), NP centres local communities in preventing violence and promoting positive peace. The NP programming focuses on building capacities within local communities to engage in nonviolent self-protection methods such as protective accompaniment/presence, community-led safety and security initiatives such as conflict de-escalation techniques and early warning/response mechanisms. Secured funding spans several years and offers an exciting opportunity to be at the forefront of sustainable, civilian protection.  

JOB PROFILE

The MEAL Coordinator support leadership, management and strategic direction to Nonviolent Peaceforce (NP’s) advocacy and communications work in Sudan, leading or coordinating delivery of the advocacy strategy and media plans. The MEAL Coordinator will play a central role in defining the advocacy strategy and media plans, although the Country Management Team (CMT), and ultimately HoP, approves these. The role ensures that NP’s operational evidence, protection analysis, and humanitarian positioning effectively influence policy, funding, public discourse, and decision-makers at national, regional, and international levels. The position strengthens NP’s external profile while ensuring principled, risk-informed, and evidence-based programming that supports the affected populations in Sudan.

This post directly manages the following positions when they become available:

• MEAL Programme Accompaniers/Officers.

KEY RESPONSIBILITIES

Monitoring, Evaluation, Accountability and Learning Design and Oversight:

• Oversee the development of the country’s MEAL strategy in coordination with the CMT, programme team, Head of Programs and the IPs.
• Roll out the MEAL strategy, ensure effective collection of ongoing programme data, and coordinate data analysis and use with relevant Programme Managers and the Program Development team.
• Support and coordinate the rollout of innovative MEAL technology and software.
• Design and manage the implementation of the project MEAL system in line with Nonviolent Peaceforce (NP) and donor programme requirements.
• Design questionnaires, coordinate and implement quantitative and qualitative surveys, assessments, and longevity surveys/studies to build evidence of the impact of the country programme.
• Contribute directly to achieving the country programmes’ strategic objectives and components by implementing an agreed country-integrated monitoring and evaluation system.
• Develop papers, prepare briefs, and write up to management based on evaluation and review results to ensure informed decision-making and identify sub-regional and national priorities.
• Develop an effective orientation programme to facilitate the country programme team and the IPs to understand and become familiar with the country MEAL system/framework.
• Liaise with programme Head of Mission/Head of Programs/PM/TLs at country and partner levels to ensure internal and external MEAL requirements are scheduled and budgeted in every project/programme budget.
• Ensure all MEAL indicators are followed up and reported on.
• Ensure cross-cutting issues, gender, environment, Beneficiary Accountability, conflict sensitivity/”do no harm” approach is incorporated, monitored, and evaluated.
• Ensure a harmonised MEAL framework and systems in the country programme from data sheet collection to the database.
• And other additional responsibilities that will be assigned to you by your line manager and Head of Mission.

Monitoring, Evaluation, Accountability and Learning Management:

• Coordinate and supervise MEAL activities and ensure MEAL framework (indicators, tools, and methodologies) and practices are aligned to standards and compliant with Nonviolent Peaceforce (NP) and donor requirements.
  
• Facilitate capacity development of the country programme team and the IP staff in MEAL.
  
• Manage continuous monitoring and periodic evaluations of the country projects/programmes as designed in work plans and provide consolidated reports to Program Managers and leadership team that summarise implementation progress, trends, variances, and learning.
  
• Facilitate periodic review of performance metrics with program teams to ensure projects/programmes are within the design and implementation principles of the MEAL framework.
  
• Provide MEAL technical support to IPs as they adapt, design, and implement projects/programmes.
  
• Development, training and maintenance of the project’s MEAL reporting templates, training manuals and standardised tools to enhance monitoring and reporting.
  
• Work with the programme team and the IPs to develop and standardise surveys and other data collection tools for monitoring projects/programmes.
  
• Coordinate recruitment of enumerators, consultants and oversee recruited consultants during surveys, baselines, and evaluations.
  
• Promote measures to safeguard MEAL institutional memory by advising on reporting, data management and communicating lessons learned from MEAL.
  
• Follow up on necessary action points from the monthly/quarterly programme review and strategy meetings.
  
• Train programme team and IP staff on MEAL tools, data collection and analysis and basic surveying and sampling techniques. Assist project staff in managing programme data for regular monitoring of programme progress.
  
• Develop monitoring plans for all proposals in collaboration with Programme Leads/Head of Programs.
  
• Provide additional support to programme management activities. Input into developing/reviewing the country strategy, new projects and donor proposals.

Capacity Strengthening of IPs:

• Review IP proposals and advise on the suitability of the MEAL framework.
  
• Conduct IP capacity needs assessment regarding MEAL.
  
• Work closely with the IPs and support them in developing a functional MEAL system.
  
• Organise and conduct periodic MEAL training for the IP programme staff to equip them with the relevant skills required for accountability and effective delivery of programmes.
  
• Support IPs and build their capacity on accountability and community feedback mechanisms.
• Documentation and Reporting:
  
• Lead in writing MEAL reports and coordinate documentation and dissemination of findings.
  
• Maintain adequate documentation and records for the project’s initiatives that ensure processes, activities and statistics are well captured and records kept in line with established MEAL policy and protocols.
  
• Support the codification and dissemination of best practices.
  
• Facilitate staff training on documentation and record keeping and enforce adherence to standards and protocols.
  
• Support MEAL elements of the proposal and report writing, including providing data, indicator progress and monitoring plans in cooperation with the programme team and the Head of Programs.

Data Quality Assurance:

• Ensure data quality standards are maintained for the projects/programmes.
  
• Review and analyse monthly monitoring data and work with project teams to identify and resolve variances.
  
• Coordinate with the Programme Managers and the Head of Programs in strengthening quality control of all project/programme MEAL data to ensure data integrity for analysis, tracking, and validation.

Networking and Representation:

• Develop and maintain strong collaborative relationships with colleagues, partners, and relevant stakeholders.
  
• Represent and participate in relevant forums and working coordination meetings whenever nominated.
  
• Maintain a network of peers and professional contacts to exchange ideas and information.
  
• Maintain good public relations and promote the visibility of Nonviolent Peaceforce (NP) work in Sudan.
  
• Participate in the quarterly management and country strategy meetings.

Staff Management:

• Line-manage the Monitoring, Evaluation, Accountability and Learning Officers/Accompaniers and any additional temporary or surge capacity MEAL staff, including recruitment, day-to-day management, development and training, and appraisals following Nonviolent Peaceforce (NP) People policies.
  
• Ensure line-managed staff receive supervision, mentoring and training to develop their personal and professional skills, knowledge and understanding. This may be through on-the-job training and taught sessions.
  
• Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are informed of issues relevant to their work.
  
• Promote the health and security of the monitoring and evaluation teams in the field by ensuring the application of security guidelines, provision of essential communication equipment, guidelines for health and safety in the workplace and healthy living conditions and practices.
  
• Proactively employ practices that lead to staff motivation and retention; and provide for succession.

JOB-SPECIFIC COMPETENCIES

1.    Proven experience in MEAL programming and management.
2.    Knowledge of MEAL-related systems and procedures.
3.    Attention to detail and problem-solving skills
4.    Knowledge of human resources management practices and procedures
5.    Able to handle and manage the team budget
6.    Excellent time management skills and ability to multitask and prioritise work
7.    Excellent written and verbal communication skills.
8.    Good knowledge of IT systems and proficiency in MS Office Suite
9.    Master’s Level with at least 5 years of experience and a bachelor’s degree with at least 7 years of experience

SAFEGUARDING

All Nonviolent Peaceforce (NP) staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities. 

You are responsible for ensuring that both you and your staff understand and implement minimums on programme quality into your work (related to safety, accessibility, dignity and inclusion) and that all safeguarding standards are upheld and reported on effectively.

HOW TO APPLY

We strongly encourage applicants to carefully review the job description before submitting their application, and ensure they meet the essential requirements.

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) through our website, detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• Candidates currently based in Cotabato City or nearby areas are encouraged to apply. Applicants from other locations who are willing to relocate will also be considered.
• The closing date for applications is Friday, 26 June 2026.
• Candidates may be selected before the closing date; apply early
  
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector. NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE 

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.