Ogilvyuk28d ago

Project Administrator

United Kingdom·Londonmid

OtherProject Administrator

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Quick Summary

Overview

Project Administrator Large Beauty Brand Department: Consumer PR & Influence Location: London Contract type: 6-Month Fixed Term contract Full Time/Part time: Full Time Reporting into:…

Requirements Summary

Proven Administrative Prowess: You've got a solid background in a highly administrative role, ideally within an agency, project-based environment, or a role with significant financial/operational process management.

Technical Tools

OtherProject Administrator

About the Role

~1 min read

Financial Administration Excellence: You'll accurately set up new projects, tasks, and budgets, ensuring every detail aligns with approved Statements of Work. You'll proactively track estimates, assist with reporting, and ensure strict adherence to financial processes – playing a key role in our financial health.
Organisational Acumen: You'll be the central point for project documentation, maintaining meticulous records and ensuring everything is version-controlled and audit-ready. Your knack for organisation will keep our projects running smoothly.
Process Champion & Educator: You'll draft clear internal communications, educate team members on best practices for Workday and administrative procedures, and foster seamless communication between account and finance teams. You'll empower your colleagues to work more efficiently!
Compliance & Data Consistency: You will manage compliance across our influencer management platforms (Wrike, Trackr, and OCM), ensuring all data is consistent and accurate for auditing and performance measurement.

Responsibilities

~1 min read

→Financial Administration Excellence: You'll accurately set up new projects, tasks, and budgets, ensuring every detail aligns with approved Statements of Work. You'll proactively track estimates, assist with reporting, and ensure strict adherence to financial processes – playing a key role in our financial health.
→Organisational Acumen: You'll be the central point for project documentation, maintaining meticulous records and ensuring everything is version-controlled and audit-ready. Your knack for organisation will keep our projects running smoothly.
→Process Champion & Educator: You'll draft clear internal communications, educate team members on best practices for Workday and administrative procedures, and foster seamless communication between account and finance teams. You'll empower your colleagues to work more efficiently!
→Compliance & Data Consistency: You will manage compliance across our influencer management platforms (Wrike, Trackr, and OCM), ensuring all data is consistent and accurate for auditing and performance measurement.

Proven Administrative Prowess: You've got a solid background in a highly administrative role, ideally within an agency, project-based environment, or a role with significant financial/operational process management.
Operational Mindset: You're naturally drawn to process, organisation, and efficiency. You thrive on making things run smoothly and methodically.
Financial Acumen: You understand basic financial principles, budget tracking, and the critical importance of accurate data. Experience with estimates, SoWs, and timesheet management is a big plus!
Eagle Eye for Detail: You're meticulous and thorough, with an unwavering commitment to accuracy in data entry, documentation, and financial tracking.
Process-Driven & Adaptable: You love establishing and improving processes, and you're a quick learner when it comes to new systems.
Proactive & Self-Starting: You anticipate needs, identify potential issues, and take initiative to find solutions.
Exceptional Communicator: You're clear, concise, and professional, confident in guiding colleagues on administrative procedures.
Collaborative Team Player: You enjoy working effectively with Project Managers, Account Managers, and Finance.

What We Offer

~2 min read

✓25 days annual leave + 1 Volunteer Day

✓Bupa Healthcare

✓Enhanced Maternity, Adoption and Shared Parental Leave

✓We have a Flexible Working Model with core working hours: 10am – 4pm

✓A 1.5:1 Matching Pension Structure

✓Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year

✓Season Ticket Loan and Cycle to Work Scheme

✓Life Assurance