TEMPORARY COVERAGE - Recruiting Specialist

The Recruiting Specialist is a temporary role supporting the People & Culture team during a planned leave of absence. Reporting to the Senior Director of People and Culture, this role manages day-to-day recruiting coordination and operational support across the full candidate and hiring lifecycle. This position ensures a seamless, positive candidate experience and keeps recruiting workflows on track, partnering closely with hiring managers and the broader P&C team. Ideal candidates bring hands-on coordination or specialist-level recruiting experience, strong attention to detail, and a genuine passion for purpose-driven work. You have experience managing open requisitions from kick off through offer, and understand how to support internal hiring teams in addition to providing excellent external facing candidate care.

• Own Candidate Scheduling & Coordination: Own end-to-end interview scheduling across all active requisitions, coordinating efficiently between candidates and hiring teams
• Expert ATS Management: Maintain accurate, up-to-date candidate records in the ATS; ensure requisitions, stages, and dispositions are always current
• Create Job Postings & Distribution: Draft, post, and manage job listings across approved job boards and internal channels, ensuring accurate and consistent messaging
• Lead Candidate Communication: Serve as a primary point of contact for candidates throughout the process, delivering timely, warm, and professional communication that reflects our brand and values
• Offer & Pre-Boarding Coordination: Support offer letter preparation and coordinate pre-hire logistics including background checks and new hire paperwork, partnering with HR operations as needed
• Recruiting Metrics & Reporting: Track and maintain recruiting data and dashboards on pipeline activity, open roles, and hiring progress
• Process Documentation: Document and maintain standard operating procedures for recruiting workflows to support continuity and consistency
• Champion the Candidate Journey: Ensure every touchpoint is timely, organized, and reflects Once Upon a Farm’s commitment to empathy and transparency
• Hiring Manager Support: Serve as a reliable recruiting partner to hiring managers, providing scheduling, logistics, and process guidance throughout active searches
• Interview Panel Logistics: Prepare and distribute interview guides, agendas, and materials; manage virtual interview setup and troubleshoot day-of issues as needed. Drive team members' questions, concerns, and ideas to the appropriate channels, including education on the life cycle, roles and responsibilities, and our resources
• General: Assist with People & Culture team projects and administrative needs as capacity allows, and ensure compliance with all local, state, federal, and company policies related to recruiting and hiring practices

• 2-4 Years of Recruiting coordination, or specialist experience
• Experience managing at least 5-7 open requisitions simultaneously as the recruiter, including hiring manager partnership, resume review, candidate experience, scheduling and coordination
• A minimum of 2-3 years’ ATS and AI experience required (Lever or Greenhouse preferred)
• Prior professional talent experience in CPG, Retail, or Beauty industry, ideally a purpose-driven, candidate care-focused brand
• A Bachelor of Arts (BA) or Bachelor of Science (BS) degree or higher in Business, Human Resources, or a closely related field is required, or an equivalent number of years of experience in a Talent and Culture-focused role meets this requirement
• A demonstrated ability to use data, experience, and judgment to solve complex problems with confidence
• A demonstrated track record of success in consulting with, guiding, and compassionately supporting hiring managers and teams
• Prior experience owning and protecting the candidate care experience, informed by company values
• Demonstrated experience exploring Artificial Intelligence-based solutions thoughtfully and ethically
• Solid knowledge of Microsoft Suite, Outlook, Slack, and other professional platforms
• Strong interpersonal and communication skills with a demonstrated track record of working effectively with a diverse range of individuals, teams, leaders, and external customers
• Excellent ability to work collaboratively across departments and levels of employment in a remote-first environment
• Prior experience working in and supporting teams in a fully remote work environment is strongly preferred
• Genuinely passionate about improving childhood nutrition for a healthier and happier planet
• Desire to contribute to a dynamic, high-growth, purpose-driven work environment
• Demonstrated ability to thrive in ambiguity, deeply understand business needs, develop a cohesive strategy, and make decisions requiring a high level of judgment
• Must reside in the United States to be considered for this position
• Please note that visa sponsorship is not available for this position

Our Purpose: Drive systemic improvement in childhood nutrition for a healthier, happier, and more equitable world.

Our Business: At Once Upon a Farm, a better story starts here. We're on a greater mission in providing organic, crave-worthy snacks and meals for children of all ages. Our recipes are crafted with only the best organic ingredients – whole fruits and veggies, cold-pressed (our pouches), or freshly frozen (our meals) to perfection– to support your growing kids at every stage. Each of our organic, non-GMO, non-dairy recipes contains no added sugar and are free from artificial flavors, colors, and preservatives – just simple, real, nutritious snacks your entire family will love.

We support and champion farmers who supply the highest-quality organic ingredients for our foods.  We help parents keep their promise to provide the best nourishment for their children’s bodies and souls. We treat our consumers, customers, suppliers, investors, and all our valued employees with the same high level of dignity and respect that we expect from others. We will always fight for and support efforts to drive positive social change and food justice for the benefit of parents, kids, and families.  Lastly, we foster an entrepreneurial and collaborative culture that values humility, honesty, passion, positive social impact, and fun.

Our Team: We’re all fully remote, which makes us a highly collaborative, dynamic, and supportive bunch. We share a singular mission to make the world a better place through the highest quality, most delicious, nourishing, and nutritious products made accessible to every home, from our farms to your fridge. And while we’re invested in our product, we’re equally invested in one another's success.

Once Upon A Farm is a purpose-driven brand made up of an inclusive group of individuals with diverse backgrounds, passions, and beliefs. We hire self-motivated, independent thinkers, and those who are genuinely passionate about improving childhood nutrition for a healthier and happier planet. Bring your whole self to your work at Once Upon A Farm, a proud equal-opportunity employer.

This job description is a summary of duties; it is by no means an all-inclusive list but is merely a broad guide of expected duties.

Must reside in the United States to be considered for this position.