Front Desk / Office Assistant

United States·ItascaFull-timemid

OtherOffice Assistant

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Overview

About Us: At Paramedic Services of Illinois, we are dedicated to providing compassionate and high-quality emergency medical care to our community.

Technical Tools

OtherOffice Assistant

About Us:

At Paramedic Services of Illinois, we are dedicated to providing compassionate and high-quality emergency medical care to our community. Our company culture is centered around the belief that every individual deserves prompt and professional medical attention delivered with empathy and respect.

We are looking for a friendly, organized, and proactive Front Desk / Office Assistant to be the welcoming face of our office and keep daily operations running smoothly. This role is an excellent fit for someone who is highly organized, self-directed, and takes ownership of their responsibilities without needing close supervision. If you enjoy supporting a team and take pride in maintaining a professional and well-organized workplace, we would love to hear from you.

Answer and direct all incoming phone calls in a professional and courteous manner

Screen calls and route them to the appropriate team members

Greet and screen office visitors, ensuring a warm and professional first impression

Offer coffee, water, or other refreshments to guests upon arrival

Order and maintain inventory of office supplies, ensuring stock levels are adequate

Oversee the upkeep and cleanliness of the office kitchen and common areas

Coordinate ordering and pickup of lunches for office meetings and events

Assist with planning and coordinating internal office events

Scan, organize, and maintain employee files, ensuring records are accurate and up to date

Assist with general filing and organization of office documents and records

Monitor and maintain records within the ShareFile document management system

Processing virtual credit card transactions and maintaining related records

Provide general administrative support to staff and management as needed

Prior experience in a receptionist, front desk, or administrative role preferred

Excellent verbal and written communication skills

Strong organizational skills and attention to detail

Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Ability to multitask and prioritize in a dynamic office environment

Professional, friendly demeanor with a customer-service mindset

Ability to work independently, exercise sound judgment, and take ownership of assigned responsibilities.

Competitive pay commensurate with experience

Comprehensive benefits package including health, dental, and vision

Supportive and collaborative team environment

Opportunities for growth and professional development

At Paramedic Services of Illinois, our company culture is built on the foundation of compassion, professionalism, and teamwork. For over 50 years, we have been committed to creating a supportive and inclusive work environment where every team member is valued and respected. Our philosophy extends not only to our patients but also to our employees, who play a vital role in fulfilling our mission of providing exceptional emergency medical care to our communities.

Join our team at Paramedic Services of Illinois and be part of a company that truly cares about its employees and the communities we serve.