Support Specialist-Civil Law (#41-2026) (Bartow)

Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by CareerSource Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym.  There’s also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment.

Job Number: 41-2026
Hiring Rate: $16.00
Shift: 8:00 a.m. – 5:00 p.m.; Monday-Friday 
FLSA Status: Nonexempt
Department: Civil Law-Bartow Courthouse

Essential Attributes:

• The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
• Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
• Maintain a high standard relating to professional conduct and behavior.
• Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.

Essential Tasks:
This department’s area of focus is: Civil Law

• Provide professional and courteous customer service to all internal and external customers, whether in person or via telephone, providing accurate information while demonstrating empathy in all interactions. 
• Meet production standards with a high level of accuracy.
• Scan, index, and perform data entry on all subsequent filings.
• Complete required process work such as Final Judgement, Order to Reschedule Sale, Certificate of Sale, Certificate of incomplete Sale, Notice of Sale, Certificate of Title, Certificate of Disbursement, check requests and reviewing the Fund Summary report.
• Build new Civil Law cases and issue related paperwork such as summons, subpoenas, notices, etc.
• Learn and understand multiple applications related to the position.
• Administer and support online and in-house foreclosure sales, ensuring compliance with applicable laws and procedures. Review court dockets daily to verify scheduled sales and ensure online sales are properly conducted by updating pertinent data in RealAuction.
• Maintain a comprehensive understanding of mortgage foreclosure processes pursuant to Florida Statutes and perform all assigned tasks within established time standards.
• Cashier and process customer payments as well as balance and reconcile cash, checks, and credit cards with daily reports.
• Maintain confidentiality of information learned or acquired as part of the position.
• Pickup, sort, and deliver mail.
• Research information in multiple databases to provide customers with accurate information.
• Assist with special projects as needed.
• Adapt to a flexible schedule, and work overtime, as needed.
• Perform other related work as required or assigned.

Minimum Skills / Qualifications:

• Graduate of an accredited high school or possess an acceptable equivalency diploma.
• Bi-lingual applicants are encouraged to apply.
• Ability to collaborate effectively with departmental teams and external agencies to prioritize workflows, organize tasks, and manage competing demands to ensure all deadlines are met.
• Ability to read, interpret, and follow safety rules, operating/maintenance instructions, procedure manuals, and write routine correspondence and reports.
• Proficiency in use of Microsoft Office.
• Ability to accurately type 35 WPM.
• Ability to maintain attention to detail and to remain calm in an anxious, intense environment.
• Demonstrate strong professional communication skills in both oral and written form with the ability to read, write, and speak English fluently to effectively interact with colleagues and customers.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Demonstrate the ability to rapidly acquire or possess comprehensive knowledge of departmental procedures, overall operations, and workflows.  Execute thorough research using provided resource materials to ensure strict compliance with Clerk policies, departmental guidelines, and Florida Statutes.
• Adapt to evolving operational requirements by applying Florida Statutes, departmental guidelines, Clerk policies, and the Clerk’s Mission Statement; demonstrate flexibility in implementing new policies and procedures while maintaining high performance amidst changing conditions.
• Being able to work in a constant state of alertness and safe manner.
• Ability to collaborate effectively with departmental teams and external agencies to prioritize workflows, organize tasks, and manage competing demands to ensure all deadlines are met.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• External candidates must be able to pass an NCIC background check, drug screen, and physical exam.
• Proficient in Microsoft Outlook.
• This position offers a six-month training period.

Physical Requirements:

• Applicant must have the physical, developmental, and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
• The noise level in the work environment is usually moderate.

                                                                        M/F/V/D
Hiring rate: $16.00
Monday - Friday; 8am - 5pm




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Department: Civil Law
This is a non-management position
This is a full time position