Development Associate

JOB DESCRIPTION

Job Title: Development Associate

Job Type: Full-Time; Regular; Exempt

Reports To: Major Gifts Officer [in interim to Chief of Staff]

Job Location: Hybrid; 2 days per week in-person in our NYC offices, additional days as needed.

Salary Range: Pregnancy Justice sets salary ranges based on experience and in accordance with the organizational pay scale. This position is considered an “Associate I” level on the organizational salary scale and seeks a candidate with 1-3 years of experience, representing a salary range of $71,225 to $76,701. Additional details are specified below:  

• $73,005 - 1 Years Experience:
• $74,830 - 2 Years Experience:
• $76,701 - 3 Years Experience

Benefits: Include but are not limited to medical, dental, and vision insurance, group term life and AD&D insurance; flexible spending accounts; commuter benefits; 403(b) retirement plan; annual paid time off (20 vacation days; 10 sick days; 5 personal days; 1 floating holiday, federal holidays, and end of year office closure Dec. 24 -Jan. 1); 4 months of paid family leave; and professional development funding. 

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Job Summary:

The Development Associate plays a key role in sustaining and growing Pregnancy Justice’s fundraising efforts across all fundraising segments. This position supports donor engagement and stewardship, database management, grant tracking, fundraising events, and day-to-day development operations. We are seeking someone who is detail-oriented, highly organized, relational, and committed to the organization’s mission.

Essential Job Functions:

Donor Stewardship & Engagement

• Process donations accurately and in a timely manner.
• Maintain precise and up-to-date donor records in our CRM/donor database.
• Ensure prompt and personalized gift acknowledgments.
• Track donor engagement and help implement stewardship plans.
• Support donor communications, including newsletters and appeals, in coordination with communications staff.
• Develop donor profiles and donor meeting briefs.

Grants & Institutional Giving Support

• Maintain and actively manage a comprehensive grants calendar with clear deadlines and deliverables.
• Track proposal components and reporting requirements.
• Coordinate with program and finance staff to ensure all narratives, metrics, and financial documentation are prepared timely.
• Ensure timely submission of proposals and reports with rigorous quality control.
• Maintain organized grant files.

Fundraising Campaigns & Events

• Develop and manage detailed project plans for end-of-year and other fundraising campaigns.
• Monitor fundraising campaign performance and generate reports to inform strategy.
• Support logistics and communications for fundraising events, including but not limited to tracking timelines and milestones, managing vendor relationships, coordinating relevant donor and other communications, and preparing event briefing materials.

Development Operations & Project Management

• Create and maintain systems that support effective fundraising workflows.
• Run accurate reports to support development strategy and activities.
• Track all revenues on an ongoing basis and partner with Chief of Staff and Major Gifts Officer to develop annual revenue targets.
• Reconcile donation records with the Finance team.
• Conduct donor and other related research and create research briefs.
• Manage other Development-related special projects as needed.

Qualifications

• Bachelor’s Degree preferred.
• Prior experience in fundraising, communications, program coordination, project management or related work.
• Experience with donor databases/CRMs (Salesforce and Funraise preferred).
• Strong organizational skills and attention to detail.
• Demonstrated project management skills, including tracking multiple deliverables and sources of information.
• Excellent written and verbal communication skills.
• Familiarity with data analysis and use of relevant software to analyze revenue and other quantitative information (e.g., Excel, PowerBI)
• Ability to manage multiple priorities and meet deadlines.

Common Requirements for All Positions:

• Demonstrated commitment to and passion for Pregnancy Justice’s mission, goals, and priorities, as well as its organizational culture and values.
• Approaches work with rigor, diligence, and the desire to do one’s best (not perfectionism), as well as owning, mitigating, and learning from one’s mistakes.
• Ability to manage time effectively to meet deadlines.
• Ability to work independently, take initiative, look forward, and be proactive.
• Ability to work in a collaborative team environment.
• Ability to interact with all levels of staff in a positive, productive, and respectful manner.
• Proactively help identify and resolve conflicts or problems constructively to reach the best solutions for the organization.
• Proficiency in office software and tools including MS Office Suite and Zoom
• Flexibility to work outside of regular office hours when necessary.
• Ability to work in our NYC office for at least 2-3 days per week.

Other Critical Competencies:

• Integrity: Acts with honesty, transparency, equity, and in accordance with the highest ethical standards. Follows through on all commitments.
• Strategic Thinking: Within the context of the individual’s role, applies big-picture thinking to achieve long-term outcomes, while also focusing on the details of short- to mid-term implementation.
• Sound Judgement: Within the context of the individual’s role, uses common sense and factual data to make decisions in a timely manner.
• Problem Solving: Proposes solutions to effectively address underlying issues. Accurately differentiates between important and unimportant issues.
• Collaboration: Works effectively with various and diverse individuals and groups, with a willingness to actively listen and invite different views and opinions to build alignment in support of a common goal. Works to ensure a thoughtful, effective, and strategic approach that values and incorporates all relevant voices, perspectives, and areas of expertise.
• Commitment to Learning: Applies a growth mentality to one’s own and (for managers) their team member(s) development. Models inquisitiveness and an openness to learn and improve. Demonstrates willingness and capacity to receive and provide positive and constructive feedback to all levels of staff with emotional intelligence. Takes ownership of individual growth in order to achieve full potential.
• Nimbleness: Within the context of the individual’s role, demonstrates comfort with ambiguity, needing to be flexible and adaptable, consistently reassessing priorities to make sound decisions and take strategic risks in furtherance of our mission and priorities.

Working Conditions & Physical Requirements

The work is primarily performed in an office setting and/or remotely, with offsite meetings and events. Occasional travel will be required. Suitable candidates must be able to read, write, and interpret documents and perform highly detailed work. This is largely a sedentary position that requires the employee to sit, stand, walk, and bend, and may occasionally require moving files and other equipment.

As operational needs allow and with supervisory approval, staff are able to sign off early on Friday afternoons, typically at 1:00 pm for 9:00 am start, or 2:00 pm for a 10:00 am start so long as deadlines and operational needs are met. Staff are not eligible for comp time for time worked beyond a half-day on a Friday. Pregnancy Justice endeavors to avoid internal meetings on Fridays to allow for quiet focused work time.

Court deadlines and operational demands of the organization will sometimes require employees to work longer hours, including nights and weekends. When this occurs, the employee’s direct supervisor may authorize occasional alterations to their start and/or end times.

Pregnancy Justice is committed to providing reasonable accommodations for pregnant people and individuals with disabilities, including in the application process. If you need reasonable accommodations to participate in the application or interview process, please send an email with the subject line “Reasonable Accommodation Request” to HR@pregnancyjusticeus.org. 

Unionized Workplace

This position is part of a collective bargaining unit represented by the Association of Legal Advocates and Attorneys – UAW Local 2325. Employment terms, including salary scale and benefits, will be governed by a pending collective bargaining agreement. We are committed to maintaining a respectful, transparent, and collaborative labor-management relationship.

Commitment to Inclusive Hiring Practices

Research indicates that members of marginalized communities tend to underestimate their qualifications and only apply when they meet all of the criteria in a job posting. If you are excited about this opportunity but are unsure if your past experience aligns with the job description, we encourage you to apply. We would appreciate the opportunity to consider your application and how your talents and experience can bring value to this role.

Pregnancy Justice is an equal opportunity employer and we do not discriminate in hiring or employment on the basis of race, color, religion or belief, gender, pregnancy, national origin, height and weight, citizenship, marital or domestic partnership status, sex, sexual orientation, gender identity or expression, age, disability, military or veteran status, physical characteristics such as height and weight, or any characteristic protected by federal, state, or local law. Pregnancy Justice recognizes and values the benefits of a diverse workforce.

Please note: Due to the large number of applications we receive, we are not able to respond to every individual, and we appreciate your understanding. Please refrain from follow-up emails, phone calls, or social media messages.