Customer Service, Contracts Administrator

United States·Lake ForestRemoteFull Timemid

OtherContracts Administrator

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Overview

The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life’s uncertainties. Regardless of where you work within the company,

Technical Tools

OtherContracts Administrator

The work we do has an impact on millions of lives, and you can be a part of it.

We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most.

We are seeking a Customer Service, Contracts Administrator (Contracts Administrator) that will be responsible for loading and balancing all incoming contracts and payments into the administrative system in a timely manner. Assists customer and dealer cancellations and contract inquiries. Works under immediate supervision, relying on instructions and pre-established guidelines to perform job functions.

Schedule = Monday- Friday 8:00am-4:30pm PST

Prior Customer Service experience is preferred.

Process all missing information and pending contracts by reviewing contract eligibility and standard guidelines
Make contract corrections in the system per dealer requests
Update notes in the system for all emails received and contract-related phone calls
Process ACH remittances
Answer customer questions regarding contracts and cancellations
Provide cancellation quotes and process cancellations
Assist dealers with navigating the Dealer Portal
Collaborate with rates teams when products are not consistent on incoming contracts
Manage incoming checks daily before giving them to the accounting department
Contact dealers/agents for contract rejections and issues
Manages closing each week and sends out targets to the proper people
Backup the manager when they are out
Load and balance all contract payments into the system
Add new users to Dealer Portal per dealer requests
Net approved claims on batches
Process contract transfers and cancel/rebooks
Contact dealers/agents for contract rejections and issues
Reply to production department emails for assistance with invoices, refunds, and general questions
Assist with yearly audits
Other duties as assigned

High school diploma or equivalent

Minimum 2 years of basic administrative experience

Ability to type 10,000 keystrokes alphanumeric with a minimum 90% accuracy

Proficient in Microsoft Office programs such as Outlook, Excel, and Word

Detail oriented, accurate and highly organized

Excellent written and verbal communication skills

Reliable and punctual

Ability to plan, organize, prioritize, and complete assignments in a timely manner

Ability to work both collaboratively and independently

Ability to manage environmental and process change in a positive manner

Ability to perform basic math functions, such as addition, subtraction, multiplication, and division

Ability to work in a fast-paced environment
Ability to communicate and work with a diverse team

Vision acuity is required to include close vision, color vision, distant vision, and the ability to adjust focus
Ability to grasp objects such as telephone or computer mouse, finger dexterity to use a keyboard, calculator, and standard office equipment
Ability to walk, stand, reach with hands and arms; stoop kneel, crouch, and lift up to 25 pounds
Ability to frequently sit for long periods of time
Ability to hear and talk, both in person and by phone
Ability to spend extended hours in front of a computer screen

Employee Benefits:

We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards.

Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans.

Accommodations for Applicants with a Disability:

If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.

Please note that the above email is solely for individuals with disabilities requesting an accommodation. General employment questions should not be sent through this process.

We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.