Accounts & Admin Assistant

A well-established and growing organisation is seeking a meticulous and highly organised Accounts and Administrative Assistant to join their dedicated team in Irene, Centurion. This multi-faceted role blends core commercial bookkeeping duties with daily administrative coordination, ensuring smooth operational workflows. It represents an excellent opportunity for a structured individual with strong numerical aptitude to take ownership of processing tasks and essential clerical tracking. The hours of work are Monday to Friday, 08:00 – 17:00, based entirely on-site. The client is looking to fill this vacancy as a high priority, with an immediate or near-immediate start date required. Key Responsibilities: Reconciliations & Fleet Checks: Collect expense receipts from field staff holding corporate credit cards; accurately reconcile individual slips against monthly banking transactions and audit subsistence allowances against allocated trip budgets. Cross-reference vehicle fuel purchases directly against recorded logbook mileage to flag discrepancies. Procurement Documentation: Generate business quotes and purchase orders (POs); cross-check and convert received supplier invoices against corresponding POs to identify pricing variances, compiling comprehensive document packs (invoices, POs, and statements) ready for final payment release. Credit Control & Debtor Management: Run routine debtor reports, proactively execute payment follow-ups, respond efficiently to client requests for statements or copies of invoices, and conduct full client statement runs twice per month. Client Portal Maintenance: Securely upload finalized sales quotations, supporting compliance documentation, and invoices directly onto external customer enterprise platforms. Office Cash & Scheduling Support: Maintain financial oversight of a micro petty cash float (approximately R1,000 per month). Coordinate and schedule internal and external meetings on behalf of the management team. Operational Admin & Tracking: Update corporate feedback templates, maintain the active daily planning schedule with completed tasks, coordinate the standby staff roster, and handle geographic trip plotting using Google Maps for team routing. Requirements Minimum 2+ years proven practical experience balancing foundational accounting support or bookkeeping with office administrative duties. Strong, verifiable Microsoft Excel skills (the ability to confidently navigate spreadsheets, filter data, and perform basic formula cross-checks). Exceptional attention to detail with a natural talent for spotting administrative anomalies, data errors, or receipt mismatches. Excellent time management capacities, allowing for the effective prioritisation of structured twice-monthly statement deadlines alongside daily ad-hoc requests. Exceptional professional communication skills for clear, firm, and polite debtor collections and internal team alignment. Preferred Qualifications: Minimum Grade 12/Matric (non-negotiable), Bachelor's Degree/National Diploma in Finance (advantageous) Prior working knowledge or practical experience navigating Zoho Books is highly advantageous. Residence within or close proximity to the Irene / Centurion region to support a daily 08:00 – 17:00 office routine. Required Software Skills: Microsoft Excel Google Maps Microsoft Office Suite (Word, Outlook) Benefits Stable, predictable daytime corporate operating hours (Monday to Friday, 08:00 - 17:00). Working within a highly structured environment that offers clear operational responsibility. Medical aid (valid post 3-month probation)