Ravl Io5d ago

Project Coordinator

TorontoFull Time Permanentmid

Project & Program ManagementProject Coordinator

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Quick Summary

Overview

At RAVL, we partner with organizations to navigate complex transformation and deliver meaningful outcomes.

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Project & Program ManagementProject Coordinator

At RAVL, we partner with organizations to navigate complex transformation and deliver meaningful outcomes. We’re looking for a highly organized and adaptable Project Coordinator to support our Advisory team—someone who thrives in dynamic client environments and can seamlessly coordinate across multiple engagements.

This is a hands-on, relationship-driven role that blends elements of executive coordination and project support. You’ll play a key role in ensuring workshops, meetings, and client interactions run smoothly, while helping teams stay aligned across fast-moving priorities.

Coordinate logistics for client engagements, including workshops, meetings, and working sessions (in-person and virtual)
Manage complex scheduling across multiple stakeholders, time zones, and client environments
Build and maintain strong working relationships with Executive Assistants and client stakeholders
Navigate client organizations effectively, understanding who’s who and how to get things done
Support multiple concurrent engagements, quickly switching context and priorities as needed
Organize and manage details such as room bookings, AV setup, catering, access requirements, and materials
Determine the most effective format for engagements (in-person vs. virtual) based on context and needs
Anticipate challenges and proactively resolve coordination issues before they arise
Maintain a high standard of accuracy and attention to detail across all coordination activities
Act as a central point of coordination across teams, ensuring alignment and smooth execution

Experience in a coordination-heavy role (Project Coordinator, Executive Assistant, or similar)
Proven ability to operate effectively in complex, fast-paced environments
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and stakeholders simultaneously
Highly adaptable with the ability to learn quickly and “figure things out” with minimal direction
Excellent communication and relationship-building skills
Comfortable working across different teams, clients, and ways of working
Experience coordinating across time zones and managing logistics for distributed teams
Professional maturity and confidence navigating senior stakeholders

Resourceful and solutions-oriented
Calm under pressure and highly dependable
Proactive and anticipatory in approach
Strong sense of ownership and accountability
Detail-obsessed without losing sight of the bigger picture
Relationship-first mindset

At RAVL, you’ll work alongside a collaborative, high-performing team that values curiosity, adaptability, and impact. We operate in complex environments where no two days are the same, and where your ability to think on your feet and stay organized makes a real difference.

You’ll gain exposure to a variety of clients and engagements while building deep coordination and stakeholder management expertise in a supportive, team-first culture.

Variable bonus & RRSP contributions tied to performance and delivery impact.

4 weeks paid time off (plus public holidays)

Paid professional development days and continuous learning opportunities

Comprehensive health & dental coverage, including mental health support

Commitment to lifelong learning — continuous improvement through training, mentorship, and certification