Administrative Spec II

United States·Gainesvillemid

OtherAdministrative

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Quick Summary

Key Responsibilities

- Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.department.

Requirements Summary

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Technical Tools

OtherAdministrative

Classification Title:	Administrative Spec II
Classification Minimum Requirements:	Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:	Administrative Support: - Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate Directors, including calendar management, meeting coordination, and preparation of confidential reports and correspondence. - Manages routine and non-routine tasks that support the daily operations of TAPS. - Assists in preparing presentations, reports, and documentation for leadership meetings. -Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines. -Assists the BA-HR office in preparing all documents for leave of absences. Operational Support - Assists with managing validator lists for gate systems and runs monthly report on validations. - Assists with managing office supply inventory, ordering items as needed. - Assists with Preview and represents TAPS with campus events. - Manages the TAPS website, periodically verifying current information and posting website updates. - Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout. Personnel Responsibilities: - Acts as liaison between TAPS and the Business Affairs \| Construction, Facilities & Real Estate Human Resources (BA \| CFRE HR) office. department. - Assists the BA \| CFRE HR office in competing all personnel-related actions, including posting new positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions, and leave administration. - Manages user log-ins for TAPS employees on various software platforms. - Assigns training for new hires within TAPS, tracks completion. - Maintains current general knowledge of UF personnel policies and procedures. Additional duties as assigned. Valid FL Driver's License is Required.

Monday - Friday, 8am - 5pm
40 Hours per week

Expected Salary:

$53,000.00 Annually may exceed based on experience.

Required Qualifications:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

KNOWLEDGE:
- Proficient knowledge in Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of PeopleSoft System
- Knowledge of UF Financial System, or in producing travel authorizations and expense reports.
- Knowledge of standard business formats and styles for letters, business forms and reports.
- Knowledge of general office procedures, techniques necessary for handling telephone calls in a
courtesy and efficient manner, basic filing practices, and basic record retention requirements.
- Knowledge rules and regulations governing Payroll and Leave Administration systems, and UF
administrative principles and procedures
ABILITIES:
- Ability to work independently and use a personal computer in a productive manner.
- Ability to organize and coordinate work assignments to meet deadlines.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain positive working relationship with co-workers and extended
campus personnel.
- Ability to perform duties in an accurate, timely and confidential manner.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Position has been reposted, previous applicants still under consideration.

Health Assessment Required: No

Advertised: 01 Oct 2026 Eastern Daylight Time
Applications close: 15 Oct 2026 Eastern Daylight Time

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