Fiscal Assistant III

Classification Title:	Fiscal Assistant III
Classification Minimum Requirements:	High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:

Serve as a primary fiscal resource and point of contact for department faculty and staff, providing guidance and support regarding fiscal policies, procedures, purchasing, travel, expense documentation, and other financial processes.

Provide ongoing fiscal training and mentoring for department personnel with fiscal responsibilities. Promote consistent application of fiscal procedures and share knowledge and best practices.

Monitor departmental fiscal processes and identify opportunities to improve workflow, strengthen internal processes, and increase efficiency. Recommend procedural improvements to the supervisor and/or department chair, as appropriate.

Develop, maintain, and update departmental fiscal reference materials, procedures, and training resources.

Provide fiscal support and input as needed to assist supervisor in development and preparation of annual departmental budgets.

Track and monitor faculty internal grants, start-up funds, contingent commitments, and other designated funding to ensure accurate financial planning and appropriate spending.

Prepare, review, and route personnel and payroll transactions, including Payroll Distribution Retroactive Requests (PDRRs) and Cost Transfer Forms, ensuring accuracy, appropriate documentation, and compliance with established requirements.

Perform and support financial reconciliations, indirect cost (IDC) compliance reporting, revenue and expenditure projections, and other financial analyses to assist department leadership with fiscal oversight, forecasting, and decision-making.

Primary administrator of annual Space Allocation process. Responsibilities include schedule annual meetings with faculty on office and lab space, add, update and/or remove occupants in the Space Inventory and Allocation Systems (SPIN) system; enter and submit space allocation information, and verify any projects assigned to room and lab, and attend annual training.

Serve as the asset/property coordinator, assist with inventory management and coordinate with department and college procurement to ensure compliance with property tracking, surplus, and applicable  protocols, rules, and regulations.

Manage office supply inventory, including coordinating ordering of all routine office supplies. and placing all specialty orders, upon approval by the Department Administrator.

Assist the department Administrative Assistant with faculty candidate campus visits as needed. This could include researching and booking airfare reservations, hotel rooms, car rentals, itinerary creation and any other tasks as required by the traveler.

Coordinate with new faculty hires to submit moving purchase orders.

Attend Department Staff and Faculty meetings as applicable.

Expected Salary:

$26.34 - $31.13 per hour ($55,000 - $65,000 annually); commensurate with education and experience.

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .

Required Qualifications: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred: Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

This position is eligible for veteran's preference.  If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration. 

If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.

Health Assessment Required: No.

 

Advertised: 07 Oct 2026 Eastern Daylight Time
Applications close: 22 Oct 2026 Eastern Daylight Time

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