Creditors Clerk

Red Ember Recruitment is recruiting for a Creditors Clerk for our client in the North of Johannesburg. The Creditors’ Clerk is responsible for ensuring the accurate and time-consuming processing of all supplier invoices and credit notes in accordance with company policies and the purchase order control process. Requirements Education and Experience Requirements Matric 5+ years Creditors related experienced Finance/Accounting related qualification – Added advantage Buildsmart – Added advantage Strong communication and interpersonal skills Time management – able to work under pressure and respect deadlines Decision making and problem-solving skills CREDITORS CAPTURING OF INVOICES AND CR NOTES Receive and capture all creditor invoices and credit notes. Ensure that only approved invoices are captured. Accurately and completely capture creditor invoices. Ensure all relevant fields are captured completely and accurately. Ensure that all costs are allocated to the correct GL accounts and cost centres (contracts) Identification of invoices not received, and accruals required as well as reversing of prior month accruals. Ensure all fixed asset invoices are accurately booked. Performance Measures (KIPI) Perform a monthly reconciliation of the Creditor age analysis to ensure that all payments are accounted for and properly posted. Accurately and completely reconcile the Creditor statement to the CREDITORS ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly. Identification of invoices not received, and accruals required as well as reversing of prior month accruals. Perform all others task assigned to him by the head of department or manager. CREDITORS AGE ANALYSIS Perform a monthly reconciliation of the Creditor age analysis to ensure that all payments are accounted for and properly posted. Monitor the Creditor age analysis and ensure that there are no long outstanding items. Monthly analysis of all invoices older than 60 days Ensure that Creditor accounts are not blocked. CREDITORS CAPTURING OF INVOICES AND CR NOTES Receive and capture all creditor invoices and credit notes. Ensure that only approved invoices are captured. Accurately and completely capture creditor invoices. Ensure all relevant fields are captured completely and accurately. Ensure that all costs are allocated to the correct GL accounts and cost centres (contracts) Identification of invoices not received, and accruals required as well as reversing of prior month accruals. Ensure all fixed assets invoices are accurately booked. CREDITORS AGE ANALYSIS Perform a monthly reconciliation of the Creditor age analysis to ensure that all payments are accounted for and properly posted. Monitor the Creditor age analysis and ensure that there are no long outstanding items. Monthly analysis of all invoices older than 60 days Ensure that Creditor accounts are not blocked. CREDITORS RECONCILIATION Accurately and completely reconcile the Creditor statement to the creditors ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly. Ensure all delivery notes and approved purchase orders are attached where applicable. Ensure all credit notes are requested where applicable. Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month. Respond to and resolve all Creditor related queries in the shortest time possible. CREDITORS PAYMENTS Ensure that all Creditor payments are handled in an organised and timely manner, ensuring that payments are within the agreed Creditor payment terms. Ensure that all remittances and proof of payments are distributed to Creditors and stakeholders timeously, accurately and regularly.