Receptionist & Office Assistant

Visitor Management: Welcome guests, manage visitor registration records securely, arrange seating in the waiting area, and coordinate with internal hosts. Ensure visitors do not access confidential areas and place security stickers on mobile phone cameras.

Courier & Logistics Support: Manage incoming/outgoing deliveries. Greet couriers, guide them to place packages in designated areas, and promptly notify recipients. Securely hold outgoing shipments in the common area until pickup.

Meeting Room Maintenance: Ensure all meeting rooms are organized and clean, keeping bottled water and beverages neatly arranged and adequately stocked at all times.

Office Procurement: Responsible for purchasing general office supplies (e.g., printing paper) and pantry snacks/refreshments.

Inventory Management: Supervise stock levels and maintain accurate inventories of office supplies and company swags.

Vendor Coordination: Assist in liaising and communicating with external office facility vendors and property management suppliers. Promptly contact property management for repairs in the event of facility malfunctions or damage.

Office Space Esthetics & Day-to-Day Administration: Assist with day-to-day office management, sourcing, and arranging soft decorations (e.g., sofas, carpets, culture walls). Take responsibility for the regular care and maintenance of office green plants.

Workplace Security Check: Conduct daily inspections before leaving the office to ensure windows, doors, power sources, and air conditioners are securely turned off. Verify if any colleagues are working overtime, guarantee water and electricity safety, and eliminate potential security hazards.

Fire Safety & Emergency Response: Monitor the normally closed fire doors. Inspect fire doors promptly upon receiving an alarm to mitigate unauthorized entries or safety breaches. Periodically check the expiration dates of fire extinguishers and ensure they are placed in designated zones.

College’s degree or higher

Highly conscientious, attentive to details, and possesses a strong sense of ownership and responsibility.

Proven experience or capability in collaborating, communicating, and coordinating with external service providers and vendors.

A strong mindset regarding safety and security protocols, with a proactive attitude toward maintaining strict office access rules and identifying workplace hazards.

Fluent English reading and writing skills are a strong plus.

Eagerness to learn and adapt to a fast-growing tech startup environment.