Accounts Payable Specialist

📍 Location: Medellín, Colombia
🧾 Function: Accounting / Accounts Payable

Roca Alliances is a specialized recruitment and operations partner for the technology sector, building high-performance teams across Latin America for leading global companies.

In this role, you’ll join a cross-border team supporting a global organization with multi-entity operations. The company values accuracy, efficiency, and strong financial controls to ensure reliable reporting and scalable growth.

We’re looking for a detail-oriented Accounts Payable Specialist to support day-to-day AP operations across multiple entities.

You’ll play a key role in ensuring vendor invoices and payments are processed accurately, on time, and in compliance with internal policies. This position works closely with Purchasing, Finance, FP&A, and external vendors to maintain efficient processes and support month-end close activities.

This is a great opportunity for someone who enjoys structured, high-volume work while contributing to process improvements and financial accuracy.

• Process vendor invoices in ERP systems (e.g., NetSuite) with proper documentation
• Review invoices for accuracy, coding, and approvals
• Match purchase orders, receipts, and invoices; resolve discrepancies
• Track and follow up on missing documentation or approvals
• Manage AP inboxes and maintain tracking logs

• Apply vendor payments and ensure proper matching and clearing of invoices
• Process direct debit activity and ensure accurate recording
• Handle freight/logistics invoices (e.g., UPS, FedEx, vendor portals)
• Investigate and resolve vendor inquiries, discrepancies, and outstanding balances

• Prepare and review AP aging reports
• Perform AP and prepaid reconciliations
• Ensure transactions are recorded in the correct accounting period

• Support month-end close activities, accruals, and reporting
• Assist with audit requests and provide supporting documentation
• Support year-end activities, including 1099 preparation and vendor data review

• Partner with Purchasing, Finance, FP&A, and Operations teams
• Communicate with vendors to resolve issues and maintain relationships
• Provide backup support within the AP team as needed

• Identify opportunities to improve AP workflows and efficiency
• Support standardization of processes across entities

• 1–3+ years of experience in Accounts Payable or transactional accounting
• Degree in Accounting, Finance, Business, or related field (preferred)
• Solid understanding of accounting principles (AP, accruals, reconciliations)
• Experience with ERP systems (NetSuite or similar)
• Strong Excel skills (formulas, data handling)
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and collaboration skills

• Experience supporting multiple entities or international operations
• Understanding of prepaid expenses and amortization
• Experience supporting audits or month-end close processes

Your day typically includes reviewing and processing invoices, matching purchase orders and receipts, and following up on missing approvals. You’ll communicate with vendors and internal teams to resolve discrepancies and ensure timely processing.

You’ll also support month-end activities by preparing AP aging reports, completing reconciliations, and ensuring transactions are recorded accurately. Throughout, you’ll help maintain organized documentation and contribute to improving AP processes.