Own the full month-end and year-end close for the PH entity in Xero
Prepare monthly financial statements (P&L, Balance Sheet, Cash Flow) and supporting schedules within 5 days of month-end
Maintain the PH general ledger; ensure all transactions are coded accurately
Prepare trial balance and custom transaction detail reports from Xero
Prepare work papers and supporting schedules for the PH external auditor; manage all year-end audit requirements and documentation
Prepare financial analyses and management reports for the COO as needed
Review incoming invoices and bills; process and record in Xero with complete supporting documentation
Schedule weekly AP payments (checks or direct bank credit); obtain COO approval before releasing
Monitor remittance from US entity on PH Service Invoices within agreed payment terms
Maintain petty cash and imprest funds; request replenishment at approximately 60% disbursed
Prepare weekly PH cash position report; apprise COO of cash standing every Monday
Maintain monthly bank reconciliations for all PH accounts
File all BIR returns on schedule: 1601C, 1601E/EQ, 2550M/Q, 1702Q, 1702 (see Appendix B for full calendar)
Submit monthly SSS, PhilHealth, and HDMF contributions via ePortals by the 15th of the following month
File annual Alphalist of Employees (1604C) by January 31
File Audited Financial Statements with the SEC by May 31 annually
Obtain payment approvals and process all mandatory obligations before statutory deadlines
Flag PH tax or legal issues to the COO; engage legal/tax consultants or external auditors as needed
United States:
Coordinate with US external CPA on federal and state income tax filings; provide required schedules and workpapers
Track and compile sales tax data by state as applicable
Prepare annual 1099 data for all US contractors; coordinate filing with the external CPA
Monitor and reconcile federal and state payroll tax liabilities in Xero
Support the US external auditor during annual audit fieldwork
Flag US tax or compliance issues to the COO promptly
Own the full month-end and year-end close for the US entity in Xero
Prepare monthly US financial statements (P&L, Balance Sheet, Cash Flow) and supporting schedules within 5 days of month-end
Maintain the US general ledger; ensure Gusto payroll entries and all other transactions are recorded accurately in Xero
Prepare trial balance and custom transaction detail reports from Xero
Prepare work papers and supporting schedules for the US external CPA and annual audit; maintain audit-ready records year-round
Prepare financial analyses and management reports for the COO as needed
Review and process US vendor bills in Xero; ensure complete supporting documentation
Monitor US accounts receivable; follow up on outstanding client invoices
Schedule and arrange timely US AP payments; obtain COO approval before releasing
Prepare weekly US cash position report alongside the PH report
Maintain monthly bank reconciliations for all US accounts
Record and reconcile all intercompany transactions between the PH and US entities on a monthly basis
Prepare monthly intercompany billing — including the PH Service Invoice to the US entity based on billable hours from the Harvest Time Report (issued on the 1st working day of each month
Ensure intercompany balances are fully reconciled at month-end with zero unresolved variances; escalate discrepancies to the COO promptly
Maintain clear documentation for all inter-company charges, cost allocations, and management fees
Translate the accounts of Rocket Partners PH OPC from Philippine Pesos (functional currency) to US Dollars in accordance with applicable accounting standards, applying the appropriate exchange rates for assets, liabilities, income, and expenses
Perform a line-by-line consolidation of the accounts of Rocket Partners PH OPC and Rocket Partners LLC US to prepare consolidated financial statements and supporting schedules stated in US Dollar currency
Maintain clear documentation of translation adjustments and consolidation eliminations; reconcile any foreign currency translation differences and report to the COO
Process fully manual bi-monthly payroll for all PH employees; arrange bank credit of net pay and distribute pay slips
Coordinate with HR on payroll changes (new hires, salary adjustments, deductions) at least 5 days before cut-off
Obtain and incorporate attendance reports; calculate and apply all adjustments and deductions
Review payroll calculations for accuracy each period; obtain COO approval before processing
Prepare payroll annualization and final withholding tax computation by January 31 annually
Review and process employee expense reports and reimbursement requests; ensure proper documentation and COO approval before payments
Reconcile Gusto payroll reports to Xero each pay cycle; ensure payroll journal entries are accurate and complete
Maintain payroll records for approximately 30 US employees and contractors in coordination with Gusto
Review Gusto reports for accuracy each cycle; flag discrepancies to the COO
Reconcile employer payroll tax liabilities and ensure they are reflected correctly in Xero
Review and process US employee expense reports and reimbursements; reconcile in Xero
Ensure robust internal controls are in place for all financial transaction processing across both entities
Maintain complete and organized supporting documentation for all transactions; implement efficient filing, retention, and disposition systems
Keep both Xero entities audit-ready at all times — clean GL, reconciled accounts, complete workpapers
Participate in regular financial review meetings with the CEO/COO covering both entities
Perform such other duties and responsibilities as may be assigned by the COO from time to time
Monthly financial statements for both PH and US entities — delivered within 5 days of month-end
Monthly intercompany reconciliation with zero unresolved variances
Fully compliant PH government filings (BIR, SSS, PhilHealth, HDMF, SEC) within all statutory deadlines
Accurate bi-monthly PH payroll processing and distribution; monthly US Gusto payroll reconciliation
PH Service Invoice issued on the 1st working day of each month; remittance monitored within agreed terms
Weekly cash position report covering both entities — delivered every Monday
Audit-ready financial records for both entities at all times
Annual 1099 filings for US contractors; annual PH payroll annualization by January 31
CPA license required; minimum 5–7 years of progressive accounting/finance experience
Demonstrated experience managing the full accounting function for two or more entities simultaneously
Strong working knowledge of Philippine tax regulations and statutory filings (BIR, SSS, PhilHealth, HDMF) with hands-on ePortal experience
Familiarity with US accounting practices, 1099 requirements, and coordination with US external CPAs and auditors
Proficient in Xero; experience managing multi-entity setups strongly preferred
Experience with Gusto or similar US payroll platforms at the reconciliation and journal entry level
Advanced MS Excel skills for financial templates and manual payroll processing
Highly organized and deadline-driven; able to manage recurring close cycles across two time zones independently
Strong communicator; comfortable working directly with senior leadership and external advisors across PH and US
Potential to mentor and oversee junior accounting staff as the team grows
Aprio
Appdirect