Contract Manager

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Legal & ComplianceOtherContract Manager

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Hillspire, LLC,

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Legal & ComplianceOtherContract Manager

Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization.

Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. These philanthropic organizations include:

The Schmidt Family Foundation works to restore a balanced relationship between people and planet. It has two grant-making and investment programs: The 11th Hour Project, which works to create a world with fresh air, clean water and healthy food for all people; and Schmidt Marine Technology Partners, which supports scientists, engineers and entrepreneurs in developing technologies that restore ocean health.

Schmidt Ocean Institute is a virtual institute that operates the research vessel Falkor (too). The ship and its assets are available at no cost to scientists worldwide working to explore, discover and understand the ocean. Schmidt Ocean catalyzes ocean exploration and research and educates and engages the public to inform the wise stewardship of the planet.

Schmidt Sciences works to deepen human understanding of the natural world and develop solutions to global issues with science and technology. The core focus areas of the organization include: AI and advanced computing, astrophysics and space, biosciences, climate and cross-science programs.

11th Hour Racing works with the sailing community and maritime industry to advance solutions and practices that protect and restore the health of the ocean.

Agog is a groundbreaking initiative at the intersection of technology, communications and social impact. The organization helps creators and nonprofit leaders harness the power of extended reality (XR) technologies to spur positive social transformation, opening new avenues for empathy, understanding and activism.

The Schmidt Initiative for Long Covid advances clinical care for Long Covid patients globally. The organization works to raise the level of Long Covid care and understanding around the world by connecting specialists and primary care providers to support patients and share knowledge virtually, in real time.

Remain is a charitable organization that supports the economic, social and environmental vitality of Nantucket.

The Contract Manager is a key member of Hillspire’s Contract Management team, reporting to the Legal Director, Contracts and Senior Paralegal, and focusing on the drafting, negotiation and execution of operational contracts, and identifying and implementing improvements to the contracting process. The Contract Manager is expected to collaborate with a diverse group of professionals, including stakeholders and other shared services teams, to ensure strong communication across functions. The Contract Manager will work alongside specialized legal teams within the family office and other associated entities.

Independently review, draft, and negotiate a wide range of contracts and ancillary documents, including, without limitation, confidentiality agreements, independent contractor agreements, event contracts, supplier/vendor agreements, consultant agreements statements of work, amendments, order forms, and other asset management-related agreements

Develop detailed familiarity of and working comfort with Hillspire contract templates

Work in collaboration with the Hillspire legal team and various other Schmidt entities to negotiate and incorporate terms as appropriate into Hillspire templates

Analyze price proposals, financial reports, and other data in proposals (the Contract Manager should be comfortable with numbers)

Incorporate counterparty comments into Hillspire contract templates and/or compare legal terms in counterparty proposals with those in Hillspire contract templates. Analyze and determine which terms we cannot accept and which should be added on a case-by-case basis, in consultation with the Hillspire legal team

Evaluate and/or monitor contract performance to determine the necessity for amendments or extensions of contracts and compliance with contractual obligations

Work collaboratively with the Legal team and Corporate Compliance and Paralegal Operations team on the maintenance of Hillspire’s contract templates, knowledge database, and clause library, identifying opportunities for improvement in each

Partner and collaborate with internal stakeholders throughout the organization regarding contractual matters, ensuring compliance by such stakeholders with the contract process

Coordinate signatures of appropriate signing authorities, ensuring contracts are fully executed by all parties, and collaborating with the Corporate Compliance and Paralegal Operations team to file drafts—as well as executed versions—of contracts in applicable locations

Perform special projects and respond to ad-hoc requests as needed from time to time, including real estate and contracts-reporting projects

Undergraduate college degree from an accredited university

Minimum 5 years’ experience as a contract manager or other relevant legal experience

Experience with corporate and/or commercial contracts and transactions

Strong contract drafting and negotiation skills (with the ability to clearly distill and synthesize complicated concepts and convert them into straightforward legal documents)

Client service-oriented, responsive, and motivated to solve problems and drive projects to close

Self-driven to figure out and anticipate needs

Detail-oriented with high expectations and accountability mindset

Collegial team player with an ability to work independently in a fast-paced environment

Ability to multitask and manage multiple competing priorities efficiently

Highly intelligent, organized systems thinker

Outstanding project management, people management, and organizational development skills

Innate ability to tailor approach and communication style for diverse range of internal and external stakeholders, with diplomacy and professionalism

Leads with strong emotional intelligence and a drive towards continuous improvements with a “can-do” attitude

Familiarity with contract law, accounting principles, and finance

Understanding of financial implications of contracts

Demonstrated ability to maintain absolute confidentiality and the highest level of discretion

Unassailable integrity and ethics

Effortlessly maintain a holistic view of the work and simultaneously track the details to execute

Confidence working in GSuite, DocuSign, and Zoom

Seasoned Microsoft Office user, specifically with Word and Excel

Comfort with ambiguity and change management, and adaptable to new systems and technology, especially those that assist with end-to-end contract lifecycle management

Experience in leading cross-functional projects