Project Coordinator

Ca-Sacramento-mid

Project & Program ManagementProject Coordinator

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Quick Summary

Key Responsibilities

Serve as a key point of contact for customers, Project Managers, field teams, vendors,

Technical Tools

Project & Program ManagementProject Coordinator

Benefits:

Health insurance
Opportunity for advancement
Paid time off
Training & development
401(k) matching
Competitive salary

Fast-Paced Restoration & Construction Team

Are you highly organized, comfortable juggling multiple priorities, and good at keeping people, paperwork, and deadlines on track?

SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is looking for a strong administrative professional with experience in restoration, construction, insurance, property management, or a similar project-driven environment to join our team as a Project Coordinator.

This is more than a traditional administrative position. Our Project Coordinators work directly alongside Project Managers to keep active jobs organized, documented, scheduled, and moving forward.

If you're the person who catches the missing paperwork, follows up before someone has to ask, keeps the schedule straight, and makes sure details don't fall through the cracks, we want to hear from you.

What You'll Do

You'll provide administrative and operational support to our Project Managers while helping coordinate multiple active restoration and construction projects.

Your responsibilities will include:

Serve as a key point of contact for customers, Project Managers, field teams, vendors, and internal departments
Track project progress and keep job information current and organized
Manage administrative details across multiple active projects
Schedule appointments, inspections, project activities, crews, and customer communication
Review photos, documents, notes, and job files for accuracy and completeness
Enter and maintain information in company software and job-management systems
Assist with estimates, documentation, insurance requirements, and project files
Follow up on outstanding approvals, documents, selections, scheduling, and next steps
Maintain accurate digital files and records
Communicate professionally with customers by phone, email, and text
Identify missing information or potential delays and bring them to the appropriate team member's attention
Keep Project Managers informed with clean, accurate, and current job files
Help keep projects moving by staying ahead of administrative needs and deadlines

The Experience We're Looking For

We're looking for candidates who bring strong administrative skills plus relevant industry experience or exposure.

Experience with restoration or construction software, estimating programs, CRM systems, job-management platforms, or similar business software is a plus.

Who We're Looking For

The right person for this role is:

Dependable and consistently on time
Highly organized and detail-oriented
Comfortable managing several active projects and priorities at once
Able to work quickly without sacrificing accuracy
Confident using computers and learning new software
Professional and confident communicating with customers, vendors, insurance representatives, and coworkers
Comfortable making phone calls and following up until an issue is resolved
Able to recognize when something is missing or needs attention
Capable of working independently without constant direction
Proactive—you look for the next step instead of waiting to be told
Accurate with data, documents, schedules, and written communication
Able to stay composed when priorities shift
Interested in learning, taking on more responsibility, and growing within the company

Qualifications

1+ year of administrative, project coordination, construction, restoration, insurance, property management, or related experience preferred
Previous experience in a project-driven or service-based office environment strongly preferred
High school diploma or GED required
Strong computer and data-entry skills
Comfortable with email, Microsoft Office, spreadsheets, and web-based business software
Strong written and verbal communication skills
Ability to learn and work within multiple software systems
Strong attention to detail and follow-through

What You Get

Competitive pay
Strong benefits
Training and professional development
Exposure to both restoration and construction project operations
Opportunity to develop project coordination and project management skills
Real opportunities for advancement
A team that values people who take ownership of their work and get things done

For the right person, this position can be a stepping stone into senior project coordination, estimating, project management, or other operational roles.

What to Expect

This is a high-energy, fast-moving office where priorities can change throughout the day.

You may be coordinating several projects, communicating with customers, reviewing documentation, following up with insurance representatives, updating job files, scheduling work, and assisting Project Managers at the same time.

We're looking for someone who already has a solid administrative foundation and understands what it means to work in an environment where deadlines, documentation, communication, and follow-through matter.

If you're organized, capable, dependable, and ready for a role with real responsibility and room to grow, we encourage you to apply.

Skills / Physical Demands / Competencies

This is a sedentary role in a fast-paced office environment. Some filing is required, which may require the ability to lift files, open filing cabinets, and bend or stand as necessary. Ability to successfully complete a background check subject to applicable law.

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