Director of Administration

The Director of Administration is a senior leadership role responsible for the strategic oversight and operational management of the Accounting, Recruiting, and Human Resources (HR) departments. This position ensures organizational efficiency, regulatory compliance, and alignment with company objectives, while driving process improvements across administrative functions.

Provide leadership, direction, and oversight for Accounting, Recruiting, and HR departments.

Develop and implement organizational policies, procedures, and best practices.

Align departmental strategies with company goals and contract requirements.

Oversee budgeting, forecasting, and operational performance metrics.

Lead cross-functional collaboration and ensure communication across departments.

Identify operational risks and implement mitigation strategies.

Ensure compliance with federal, state, and local employment and financial regulations.

Leadership & Oversight

Supervise accounting staff and daily financial operations.

Oversee payroll operations and timeliness

Ensure accuracy in financial reporting, payroll, billing, and reconciliations.

Oversee contract billing, cost accounting, and indirect rate management (if applicable).

Manage accounts payable/receivable processes; expense reports.

Coordinate audits and maintain internal controls.

Experience managing accounting teams and financial systems is a plus

Direct full-cycle recruiting operations to support organizational growth.

Develop workforce planning strategies aligned with contract and business needs.

Oversee sourcing strategies, applicant tracking systems (ATS), and candidate pipelines.

Ensure compliance with Equal Employment Opportunity (EEO) and affirmative action requirements.

Establish recruiting KPIs (time-to-fill, cost-per-hire, quality of hire).

Manage relationships with external recruiting agencies and job platforms.

Ensure proper onboarding coordination with HR.

Experience managing high-volume recruiting environments.

Knowledge of:

1. Applicant tracking systems (ATS)
2. Federal contractor recruiting requirements
3. Workforce planning and talent acquisition strategies
4. Strong leadership and talent evaluation skills.

Leadership & Oversight

Lead HR operations including employee relations, compliance, benefits, and performance management.

Oversee employee lifecycle processes: onboarding, performance management, and offboarding.

Ensure compliance with federal and state labor laws (FLSA, FMLA, ADA, EEOC).

Manage benefits administration and compensation structures.

Lead employee relations investigations and conflict resolution.

Maintain HR policies and ensure consistent application.

Support leadership with organizational development and workforce planning.

Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field.

HR certification preferred (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR).

Knowledge of:

FLSA, ADA, FMLA, EEOC regulations

Employee relations best practices

Benefits administration

Experience managing HR teams and systems (HRIS platforms).

5+ years managing multi-functional teams.

Strong knowledge of multi-state employment laws and compliance requirements.

Experience in government contracting environment preferred.

Excellent communication, leadership, and decision-making skills.

Demonstrated ability to perform effectively in fast-paced, high-pressure environments.

Policy development and process standardization

The Director of Administration must ensure compliance across all states where employees are located. This includes:

Key Compliance Areas

Wage and Hour Laws (Minimum wage, overtime rules vary by state)

State-Specific Paid Leave Requirements:

Paid sick leave mandates (e.g., CA, NY, TX local ordinances if applicable)

Family and medical leave programs (state-level expansions beyond FMLA)

Payroll Tax Compliance:

State withholding requirements

Unemployment insurance (SUI) rates and reporting

Employee Classification:

Proper exempt/non-exempt classification

Independent contractor vs. employee distinctions

Workplace Policies:

State-specific handbook updates

Anti-harassment and discrimination training requirements

Workers’ Compensation:

State-specific insurance and reporting requirements

While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.