Payroll Specialist

US·AberdeenRemotemid

Finance & AccountingPayroll Specialist

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Quick Summary

Key Responsibilities

Payroll Responsibilities Process the full payroll cycle (e.g., weekly/biweekly/semi-monthly) for hourly and salaried employees, including new site locations.

Requirements Summary

tax filings/remittances, W-2 processing, 1099s where applicable, year-end payroll close, audits, and regulatory filings. Monitor changes in payroll legislation (multi-state as applicable),

Technical Tools

Finance & AccountingPayroll Specialist

Responsibilities

~2 min read

→Process the full payroll cycle (e.g., weekly/biweekly/semi-monthly) for hourly and salaried employees, including new site locations.

→Manage employee data in the payroll and partner with HR with HRIS systems: new hires, terminations, status changes, transfers, pay rate changes, garnishments, etc.

→Maintain and audit payroll records and reconciliations: general ledger entries, bank reconciliations, benefit deductions, tax withholdings, garnishments, benefit contributions, etc.

→Ensure compliance with federal, state and local payroll tax laws and regulations, wage and hour laws, employee classification rules, unemployment insurance, wage attachments/garnishments, and reporting requirements.

→Assist with quarterly/annual tasks: tax filings/remittances, W-2 processing, 1099s where applicable, year-end payroll close, audits, and regulatory filings.

→Monitor changes in payroll legislation (multi-state as applicable), interpret impacts to the organization, and proactively recommend updates to policies/procedures.

→Partner with HR to develop payroll process improvements, standard operating procedures, and controls to support accuracy, efficiency and scalability.

→Maintain required documentation and reporting for benefits.

→Reconcile monthly benefit invoices and audit benefit deductions to ensure accuracy between payroll and carrier billing.

→Support benefits compliance reporting, including ACA 1094/1095 forms, 5500 filings, nondiscrimination testing, and benefits audits.

→Main point of contact for benefit plan audits to include preparing requested information (employee census, payroll and general ledger reconciliations, etc.) and answering auditors' questions.

→Provide backup to HR team for benefits enrollment and processing changes.

Requirements

~1 min read

US Citizen

Valid U.S. driver’s license

Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

Clear and effective verbal and written communication

High School Diploma or Equivalent

Minimum 5 years of progressive payroll experience (ideally in a growing/multi-location organization).

Demonstrated experience with payroll/HRIS systems

Strong knowledge of payroll tax and regulatory compliance across multiple jurisdictions (states, localities)

Strong Excel/computer skills

Proven ability to process large volumes of payroll data accurately and meet strict deadlines

Excellent analytical, problem-solving, organizational and time-management skills with ability to prioritize multiple responsibilities

High level of attention to detail and confidentiality in handling sensitive employee/payroll/benefits data

Strong interpersonal and communication skills with the ability to explain complex payroll and benefits concepts to employees

Understanding of general ledger payroll accounting

Change-management mindset: able to guide process improvements, standardize payroll and benefits administration across regions, and support growth.

Experience establishing payroll operations and controls for new locations or jurisdictions

Experience in implementing or supporting multi-state payroll operations, including tax registration, multi-state wage laws, state unemployment, and local tax obligations.