Chapter Coordinator

Recruits, organizes, and coordinates volunteers and volunteer outreach and services. Serves as an initial touchpoint for interested volunteers before referring them to appropriate committees, staff, and volunteer leaders, and performs follow-ups with volunteers to ensure appropriate engagement has been achieved. 

In coordination with staff and committee/volunteer leaders, works to track the development of new/incoming volunteers into volunteer leaders along an appropriate ladder of engagement as they are onboarded into the Chapter workflow.

Collaborate with staff and volunteers to support chapter priority campaigns.

Support volunteers with building strong and active relationships with elected officials, governmental agencies, state and regional community leaders, coalitions, and other allied organizations.

Support volunteers in representing the chapter to elected and appointed officials, community agencies, and private organizations in support of campaigns and strategies adopted by the Executive Committee.

Compiles and maintains a directory of chapter and group leaders, issue activists, noting areas of interest and expertise.

Trains and coordinates volunteers on office systems and functions.

Coordinates the sending of monthly hand-addressed letters to all new members.

Event Planning and Logistics Coordination. 

1. Working with the Conservation, Outreach and Engagement, and other necessary Committees, owns the coordination of planning and logistics for Chapter events. This includes: Event planning logistics, Campfire management, advertising, communication to registrants, day of management, scheduling, and ensuring adequate volunteer involvement and communication

2. Identifies, coordinates, and participates in community outreach strategies, including tabling events, social networking events, fundraisers, and other outreach activities as required.

3. Ensure smooth execution of Chapter meetings, fundraisers, and other significant events, working during evenings or weekends, as required.
   
   

Provides clerical and administrative support to Chapter Director, Executive Committee and volunteer leaders. Assist Chapter staff and leaders with meeting coordination, agenda preparation, and general administrative support, contributing to the smooth running of Chapter operations. Assists with bookkeeping duties, including the processing of payables and receivables and upkeep/management of financial systems such as Salesforce, Netsuite, etc., running reports as necessary, managing bank deposits, in coordination with Chapter Director, Executive Committee Chair, and Treasurer.  

Maintains files and databases, including Campfire leadership, mailing lists, activist lists, membership lists, volunteers, and contributors.

Responds to inquiries concerning membership, outings events, and environmental issues from the general public, members, and volunteers. Sorts incoming Chapter mail. Provides good public relations and customer service for the Club.

Prepares and files various communication, event, and fundraising reports and participates in staff meetings.

Attends meetings in the community on related Chapter issues and maintains communications with other organizations.

Assists with the in-state planning and logistical support for fundraising and Chapter activities as needed consistent with Chapter priorities, including grants, coordinating meetings and preparing agendas.

Formats, schedules and sends the fundraising emails in coordination with National and Chapter staff. Works with the Director and/or Fundraising Committee to prepare all fundraising appeals, including with the mailings, social media, and email fundraising campaigns. 

Assists with preparing appropriate donor lists, recording of donations, and preparing appropriate “Thank You” notes.