Distribution Royalty Allocation Administrator (Royalty Operations)

We’re Hiring! Distribution Royalty Allocation Administrator Toronto, ON www.socan.com     POSITION TYPE:                        Permanent Full-Time HIRING RANGE:                    $52,080 - $65,100 PAYBAND LEVEL:                 103 REASON FOR HIRING:         Replacement WORK MODEL:                     Hybrid LANGUAGE:                          English, French is an asset   WHO WE ARE SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us      OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM    SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism.      WHY WORK WITH US? Make a difference by supporting and collaborating with a vibrant and creative community Enjoy many options for workplace flexibility and work-life balance Get involved in the rapidly changing creative space Advocate for and empower the creative community Together, we’ll help music creators earn more income and make a living   WHAT WE OFFER 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based) Twelve paid sick days annually (including five personal days)  Access to SOCAN fitness facility Annual Performance Incentive bonus (dependent on a personal and company performance)  Defined contribution Pension Plan Comprehensive, health and dental benefits program Inclusive and collaborative working environment     ABOUT THE ROLE The Distribution Royalty Allocation Administrator is responsible for analyzing allocation of foreign royalties to members and any necessary corrections to ensure accuracy of payment. This can also include analyzing held funds and returned royalties and determining the course of action for dealing with them. This will require frequent communication and collaboration with other stakeholders within SOCAN (Legal, Membership, Finance) as well as external stakeholders such as foreign societies. They will also be required to identify process improvements, and opportunities for efficiencies, and provide expertise on multiple initiatives that relate to the exchange of royalties.   WHAT YOU’LL DO / KEY RESPONSIBILITIES Manage held funds process Management of royalties owing related to foreign debit/credit pending Research, document, reconcile financials and prepare adjustment paperwork to rectify distribution errors Determine priority for resolving outstanding issues/backlog Verification of flagging anomaly results and updating or correcting incorrect usage matches or no matches  Corrections that can include updates to record types, share splits and allocation of income to members for payment Handling Membership Returns Corrections or any other requests from Membership to maximize foreign income to members and accuracy of payment Maintaining the Watch-For List and ensuring associated items have been reviewed and corrections completed Tracking incoming foreign payments and foreign performance data, including the reconciliation of debits, credits, foreign domestic returns and Pay Directs Actively monitoring timelines for receipt of files and payments for all Foreign Society Distributions quarterly to avoid delays in processing and meeting SLA’s based on Tiers1, 2 and 3 Reconciliation of Invoices to Foreign Society Distributions and Files Daily Foreign Distribution file retrieval from Foreign PRO’s via SOCAN’s FTP site or Foreign FTP sites Identify and document possible improvements to business procedures and related processes associated with royalties owing activities Establish and update Policies and Procedures relative to the processing of the relevant accounts (and ensure adherence to policy by Distribution staff) Regularly communicate and liaise with Foreign Societies, and internal stakeholders such as Finance to ensure processes and activities are running smoothly and meeting timelines as necessary  Update repertoire/agreements as required Act as subject matter expert in relation to returned royalties activities (including CISAC-related initiatives) Provide guidance with the handling of Foreign Suspense processes Manage activities related to the handling of Canadian Members Conflict, Reversionary Rights/Litigation/Foreign Domestic Returns Other duties as required   WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE High school diploma or equivalent Excellent communication skills Computer literacy required: Advanced knowledge of Microsoft Office Suite, (Word/Excel) Excellent financial skills Excellent research skills and problem-solving skills Knowledge of existing SOCAN workflow Knowledge of repertoire, copyright and share splits is an asset Strong time management skills to meet deadlines and ability to multi-task Detail oriented Strong problem solver Analytical Self-starter Results-oriented Thorough Efficient Proactive   ACCESSIBILITY & ACCOMMODATION SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.   EQUAL EMPLOYMENT OPPORTUNITY SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.   If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply.  Research has shown underrepresented groups often only apply when they feel 100% qualified.  We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply   HOW TO APPLY If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/ Thank you for your interest in our company; we will be in touch with those candidates we wish to interview. To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).