People Co-ordinator- Soho House Tokyo

We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Job Purpose: 

The role of People Co-ordinator will provide professional HR support to the People team, employees, management, and the wider business. Reporting to the People Manager you will be the first point of contact for all employees and deal with day to day queries and requests. Additionally, you will manage and assist with administrative tasks, employee related activities, and maintain HR records.  

A key focus of the role will be resourcing and compliance and team engagement.

Key Accountabilities: 

• To use our HR System to upload and onboard new starters ensuring data validation and accuracy.
• To drive attendance and participation for Learning & Development trainings.
• To ensure the integrity of data in critical people systems and provide reporting and analysis as required to inform decision making.
• To maintain People noticeboards on a monthly basis.
• To create the annual well-being calendar and the scheduling and booking of this.
• To track and issue probation and anniversary reviews to managers and manage the process to ensure completion within set deadlines.  
• To support all administration including contracts, onboarding, letters, updating HR system, references, payroll processing, exit interviews. 
• Benefits and perks; ensure employees have available access to this information and this is maintained.
• To organise and co-ordinate the anniversary benefits for 2,5,10 and 15 years.
• To provide a professional and efficient process to ensure all starters andleavers are processed accurately.   
• To managethe administration of the leaver process, conducting exit interviews and analysing data to provide reports and recommendations to stakeholders.  
• To maintainup to date accurate records for all employees, completing audits when necessary & ensuring GDPR compliance.  
• To provide supportto the People Partner and People Manager. 
• To screen and sourcecandidates for line level  
• To support with the co-ordination of recruitment hiring days. 
• To support with delivering Induction and ensure all new starters receive Site Induction and Onboarding.