Accounts Payable Specialist - 21051

Role: Accounts Payable Specialist
Priority Location: Philippines, Latin America, South Africa
Working Hours: Monday-Friday, 40hrs/week, 9am-5pm US Eastern Time
Target Start Date: ASAP (Urgent Hiring)

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience. 

About the Client/Company:

A specialty exterior restoration contractor based outside Washington, DC, performing restoration and waterproofing work on federal and institutional buildings across the Mid-Atlantic. We run a lean finance operation using modern tools like Ramp, Foundation ERP, and a custom construction software called Ontraccr.

About the Role:

This role owns the high-volume, repeatable data entry behind our accounts payable and payroll functions. You'll work inside Ramp daily, plus a specialized payroll platform for PTO and other payroll hours entry, keeping invoice coding, credit card transactions, vendor files, and payroll data entry accurate and current. This is a high-volume execution role - anything ambiguous, disputed, or involving money movement gets flagged and routed to our in-house team for support.

Key Responsibilities:

• Code and review ~500 invoices/month in Ramp (G/L account, project, category, quantity, price, etc.)
• Code ~1,500 credit card transactions/month across 53 cards in the field, chasing missing receipts, projects, and uncommon charges
• Chase down missing invoice documentation directly with vendors by email
• Maintain a rental equipment billing tracker (via excel), cross-checking service periods against a rate sheet
• Process 1099 contractor invoices (via AP) for payment weekly in conjunction with our internal weekly payroll
• Maintain vendor files: W-9s, certificates of insurance, general filing using Ramp and internal filing
• Enter PTO data into our payroll system
• Populate templated payroll reports for in-house review (you populate, our team reviews and certifies)
• Flag anything outside the above - a vendor asking to change banking details, a real pricing dispute, an unrecognized charge

Qualifications:

• A minimum of 3 years of dedicated, hands-on experience in an Accounts Payable or comparable role. Preferably supporting a US construction or field-services company
• Previous experience handling transactions in Ramp / Foundation is essential but any comparable platform is acceptable (Bill.com, Divvy, Brex)
• Strong written English - you’ll be emailing US vendors directly on routine billing items
• Comfortable with high-volume, detail-heavy work and sustained accuracy at pace
• Judgment to recognize when something is outside your lane and needs to be escalated rather than guessed
• Exceptional accuracy and a highly organized approach to managing multiple tasks