Accounts Payable Clerk (Part-Time) - 21475

Role: Accounts Payable Clerk (Part-Time)
Location: Philippines, Latin America
Working Hours: 20hrs/week in US business hours
Target Start Date: ASAP (Urgent Hiring)


Role Purpose: The Accounts Payable Clerk is responsible for accurate, timely processing of accounts payable transactions across multiple legal entities, while supporting basic accounting reconciliations and internal controls. This role ensures expenses are recorded correctly, intercompany balances are accurate, and financial data is reliable for monthly reporting.

This is an execution-focused, entry-level accounting role that supports - not owns - financial strategy, reporting, or policy decisions.

Core Responsibilities

Accounts Payable & Transaction Processing

• Process vendor invoices accurately and in accordance with company policies
• Verify proper coding, approvals, and expense allocations prior to posting
• Maintain accurate vendor records, including setup, changes, and documentation
• Assist with payment processing and vendor inquiries as needed

• Reconcile intercompany “Due To / Due From” accounts across multiple entities
• Review transactions for accuracy and completeness
• Identify discrepancies and escalate issues to the appropriate supervisor

• Support month-end close activities related to accounts payable
• Assist with preparation and organization of supporting documentation for monthly financial reporting
• Ensure AP-related balances are complete and reconciled by close deadlines

• Follow established accounting policies, procedures, and internal controls
• Assist in documenting and improving AP-related processes when directed
• Support compliance with internal controls by maintaining accurate records and audit trails

• Coordinate with internal team members to resolve invoice, coding, or vendor issues
• Support insurance tracking, property taxes, and related administrative accounting tasks
• Perform other accounting support duties as assigned

• High school diploma or equivalent required
• 1–2 years of experience in accounts payable, bookkeeping, or general accounting support
• Basic understanding of accounting principles and financial transactions
• QuickBooks Certified
• Strong attention to detail and accuracy
• Ability to manage recurring tasks and deadlines with minimal supervision

• Associate’s degree in accounting or related field
• Experience supporting multiple legal entities or intercompany accounting
• Exposure to commercial real estate, property management, or multi-location businesses

• Strong organizational and time-management skills
• Ability to follow defined processes and controls consistently
• Clear written and verbal communication
• Ability to work independently while collaborating with a small accounting team
• Professional judgment to recognize issues and escalate appropriately

• Accuracy of invoice processing and expense allocations
• Timely completion of AP tasks and reconciliations
• Clean, well-supported intercompany balances
• Responsiveness to internal and vendor inquiries
• Adherence to accounting policies and internal controls

• →Demonstrated accuracy and reliability
• →Ability to handle increased transaction volume
• →Willingness to learn additional accounting processes
• →Business needs and organizational growth
• →Expanded responsibilities, hours, or compensation are not guaranteed and are evaluated
• →based on performance and company requirements