Office and Workplace Manager

We are seeking a proactive, highly organized, and execution-oriented Office Manager to lead all aspects of operations at our HQ office. In this role you will go beyond traditional administrative tasks to design and maintain an environment that fosters collaboration, innovation, and employee well-being. The ideal candidate is a self-motivated professional who takes pride in finding the best solution and creating a welcoming office where our engineering and business teams can do their best work. You will report to the People Operations Manager.

• →Serve as the primary owner of the physical office space, managing landlord relations, janitorial services, and the office key system
• →Proactively arrange office repairs and services to maintain a high-quality environment
• →Execute physical logistics for new hires and departing employees, including accessory ordering and workstation preparation/cleanup
• →Oversee lunch delivery services, on-site event catering, and replenishing food supplies in the kitchen and conference rooms
• →Manage the sourcing and inventory of office supplies, stationery, furniture, and specialized lab equipment
• →Act as the designated lead and emergency contact for office safety protocols and situational response
• →Order and distribute company swag, including for new hires, anniversaries, and employee recognition 
• →Organize company-wide off-site events that strengthen corporate culture and drive employee engagement
• →Coordinate travel arrangements for employees and candidates
• →Carry out overall People Team operations, including contractor agreements, employment verification inquiries, and other duties as assigned

• Minimum of 3 years of experience in office management, facilities, or a high-touch administrative role
• Highly organized with the ability to multitask across vendor management, facility maintenance, and internal requests
• Self-motivated to challenge the status quo, think critically about problems, and find the best possible solutions
• Excellent written and verbal communication skills; ability to interact professionally with outside vendors and all levels of staff

• Prior experience managing office-related software subscriptions or using procurement systems
• Experience negotiating with and managing relationships with external service providers
• Background in coordinating office-wide events or catering for large groups is a plus