Accounts Receivable Associate

Title: Accounts Receivable Associate

Employee Classification: Clerical & Secretarial

Institution: TCAT-Jackson

Department: Fiscal Services

Campus Location: TCAT Jackson

Job Summary

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
• Process, verify, and distribute financial aid funds in accordance with established policies and procedures.
• Manage payment receipting activities and daily cash handling functions.
• Prepare and distribute invoices for accounts receivable billing.
• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.
• Coordinate and monitor student charges for third-party funding sources and related programs.
• Facilitate and coordinate student purchases with approved external vendors.
• Prepare and process cash and credit card deposits for bookstore and registration operations.
• Post bookstore charges and payments accurately to student accounts.
• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
• Prepare invoices and billing documentation for Special Industry training contracts and related services.
• Monitor returned checks and initiate appropriate collection and recovery efforts.
• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.
• Perform other related duties as assigned.

Job Duties

Minimum Qualifications

• Requires a technical diploma, Associate’s degree preferred.
• Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
• Three years of experience working in a post-secondary institution is preferred.

Preferred Qualifications

Knowledge, Skills, and Abilities

• Evidence of excellent communication and computer skills.
• Ability to multitask.
• Possess organizational skills with attention to detail and accuracy.
• Exceptional customer service skills.

Physical Demands / Working Conditions

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