Senior Specialist - Business Support Administration - Global Service Centre

About DP World 

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.  With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future. We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door. 

About DP World Global Service Centre

DP World’s Global Service Centre (GSCs) are key enablers of growth delivering standardization, process excellence and expertise, and automation in areas of Finance, Freight Forwarding, Marine Services, Engineering and Human Resources, helping accelerate DP World’s growth and business transformation. As we experience exponential growth, there has never been a more exciting time to join us. Discover your next role here and change what's possible for everyone! As an equal employer that recognizes and values diversity and an inclusive culture, we empower and up-skill our people with opportunities to perform at their best. Join us and be part of an amazing team that is transforming the future of world trade.
 

Key Role Responsibilities:
Calendar & Meeting Management
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Manage and coordinate calendars for the SVP & VP.
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Schedule internal and external meetings across time zones with appropriate prioritization.
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Prepare meeting agendas, coordinate pre-reads, and track follow-ups on action items.
Travel & Logistics
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Arrange domestic and international travel (flights, accommodation, ground transport).
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Support visa documentation and travel compliance requirements.
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Prepare detailed travel itineraries and necessary backups.
Expense & Administrative Management
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Process expense claims, reimbursements, and related documentation in line with company policies.
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Maintain accurate records and ensure timely submissions.
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Provide administrative support to ensure smooth day-to-day operations.
High-Profile Visits & Event Coordination
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Manage logistics for senior leadership and stakeholder visits.
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Coordinate hospitality arrangements (meeting rooms, catering, access, security).
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Assist in execution of leadership meetings and key engagements within GSC.
Operational & Administrative Support
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Draft professional correspondence, presentations, and reports as required.
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Act as a point of contact between leadership and internal/external stakeholders.
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Handle sensitive information with discretion.
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Identify scheduling conflicts and support timely resolution.
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Assist in planning daily priorities to enhance leadership effectiveness.
Skills & Competencies:
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Strong organizational and time-management skills.
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Excellent written and verbal communication skills in English.
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High level of professionalism, discretion, and confidentiality.
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Ability to multitask, prioritize effectively, and work under pressure.
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Strong stakeholder management and interpersonal skills.
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Proactive mindset with strong problem-solving ability.
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High attention to detail and accuracy.
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Confidence in interacting with senior leadership and external stakeholders.
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Ability to work independently with minimal supervision.
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Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word) and virtual collaboration tools.
Education & Qualifications:

A bachelor’s degree or equivalent is required.
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Minimum 2 years of experience as an Executive Assistant supporting senior leadership (preferably at VP level or above).
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Experience in a corporate environment will be an added advantage.