Transport Administrator

• Maintain all transport spreadsheets including delivery data, manifests, timesheets, insurance renewals, motor tax records, and operational reporting.

• Maintain and update Monday.com vehicle database.

• Keep accurate van allocation lists and monitor driver-to-vehicle assignments.

• Ensure all transport planning tools reflect real-time changes.

• Support the preparation and updating of delivery manifests.

• Maintain route documentation and planning records.

• Assist the Transport Manager with van planning, route amendments, and driver allocations.

• Ensure all changes are properly recorded and communicated.

• Liaise daily with Night Supervisors and transport coordinators.

• Log operational issues arising from overnight deliveries.

• Escalate urgent matters appropriately.

• Track corrective actions and ensure resolution follow-up.

• Coordinate timesheet submissions with drivers and supervisors.

• Liaise with Splitstone payroll department.

• Administer toll tags, fuel cards, and diesel accounts.

• Monitor and reconcile usage against records.

• Track renewals for insurance, motor tax, and vehicle documentation.

• Issue vans to non-driver staff.

• Maintain sign-in / sign-out logs and vehicle condition records.

• Act as a central communication link between driver supervisors, transport management, logistics, and operations teams.

• Ensure clear, documented communication on changes, issues, and updates.

• Maintain records in line with company procedures and GDPR standards.

• Ensure transport records are audit-ready at all times.

• Maintain compliance with GDPR, insurance and roadworthiness requirements, and company fleet policies.

• Support transport reporting requirements for management and executive review.

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.