People Operations Specialist

Employee Lifecycle System Administration (30%) 

• →Manage employee data in PEO and internal systems, ensuring accuracy of records related to personnel changes, compensation updates, and terminations 

• →Manage People Operations inbox and respond to employee inquiries 

• →Manage time and attendance administration for non-exempt employees including auditing of accurate timekeeping to ensure timely payroll processing 

• →Manage offboarding activities such as exit interviews, exiting payroll information, coordination of system shutdown and return of equipment, and termination processing in PEO 

• →Partner with People Operations team to continuously improve HR operational workflows 

• →Generate HR reports for internal use, audits, and compliance needs 

• →Provide back-up support on recruitment administration, as needed 

Leave Coordination (25%) 

• →Manage and coordinate the administration of employee leave programs in partnership with our PEO and leave management partner, including FMLA, state and local leaves, medical, parental, and personal leaves 

• →Process and track leave requests in compliance with organizational policy and applicable laws 

• →Manage and maintain accurate leave data in HRIS and partner systems 

• →Respond to employee and manager inquiries regarding leave process, status, and other related internal policies 

• →Audit leave and payroll data to ensure accuracy before, during, and after leave periods 

Benefits Administration (15%) 

• →Manage and maintain the employee benefits site ensuring content is accurate, current, and accessible in partnership with Employee Experience team 

• →Update, post, and share benefits-related information, policies, and resources as needed throughout the year 

• →Coordinate the organization’s 401(k) retirement plan, including enrollments, contribution changes, and loan and hardship withdrawals. Collaborate with internal team members and external partners on education, audits and annual compliance requirements. 

• →Maintain accurate retirement and benefits-related records in HRIS and partner systems 

• →Partner with the PEO on benefits-related escalations as needed (medical, dental, vision, and related benefits administered by the PEO) 

Payroll Coordination & Finance Partnership (15%) 

• →Partner closely with Finance and payroll partners to support accurate and timely payroll processing, including support on payroll audits and reconciliations related to retirement contributions, leave, and employee changes 

• →Communicate and document payroll-impacting changes, including new hires, salary changes, promotions, bonuses, and 401(k) elections 

• →Manage and maintain staffing updates to be shared with Finance and leadership for organizational changes  

Compliance & Policy Administration (15%) 

• →In partnership with PEO, manage HR compliance activities including but not limited to required employee notices, opening and managing state specific employer accounts and required documentation as needed 

• →Maintain HR policies and procedures and employee guidebook changes in alignment with federal, state, and local regulations 

• →Manage and track required compliance training 

• →Ensure accurate recordkeeping and document retention in accordance with regulatory requirements 

• Significant knowledge and experience in HR operations 

• Familiarity with multi-state employment requirements 

• Working knowledge of HR compliance and employment regulations 

• Strong attention to detail and ability to manage multiple priorities 

• High level of discretion when handling confidential information 

• Strong written and interpersonal communications skills 

• Customer service orientated and collaborative mindset 

• Experience with HRIS and Microsoft products (Word, Excel, PowerPoint, SharePoint, Teams, Outlook). Familiarity with Lattice and Greenhouse preferred