Tovala9h ago

New

USD 60000–75000/yr

HR Coordinator/Admin (Bilingual)

United States·West Valley CityFull-timemid

OtherHr Coordinator

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Quick Summary

Key Responsibilities

00 am - 3:00 pm, Monday-Friday, onsite. Front desk and receptionist duties,

Technical Tools

OtherHr Coordinator

We’re Tovala, a food-tech company reinventing home cooking to save consumers time. Through an innovative combination of hardware, software, and fresh food delivery, we make it incredibly simple for anyone to prepare and enjoy delicious, home-cooked meals without sacrificing time to do whatever matters to them. Through our superior technology, product experience and food quality, we have separated Tovala from the busy pack of other meal delivery businesses. In the process, we’ve amassed a loyal, rapidly growing following and our retention, product engagement and customer NPS are all best-in-class. We’ve raised over $100mm from great investors like Left Lane Capital, Origin Ventures, Y Combinator and Comcast Ventures and have invested strongly in building a unique culture that fosters growth, personal development and camaraderie.

As an HR Coordinator/Admin (Bilingual), you will be responsible for assisting with People Team (HR) duties and plant operations. Some crucial responsibilities include organizing company events, arranging employee trainings, time & attendance tracking, and facility purchases. You will also be the friendly first point of contact for visitors to our facility.

The schedule for this position is 6:00 am - 3:00 pm, Monday-Friday, onsite.

Front desk and receptionist duties, such as answering phones and greeting guests

Facilitating cross-channel feedback from employees to management

Assist in answering questions on company policies and handbook, acting as a liaison to the team

Working with team leaders, managers, and department heads to learn departmental needs and goals

Plan, organize and execute company events (e.g. summer BBQ, monthly all-hands meeting, unboxing events, holiday celebrations, etc.)

Assist with Production reports including the Meals Per Hour (MPH) tracker and other daily labor reports

Assist with coordinating employee schedules for weekly production planning

Manage hourly employee time cards (updating/editing as necessary), and tracking attendance (call outs, NCNS, tardy, etc)

Manage timesheets for Temporary associates and tracking their attendance

Track labor hours for MPH reports

Track and manage inventory of office supplies for production and assist with sanitation orders

Assist in handling expense reporting and invoices

Assist with facilitating interviews and new hire orientation for production employees

Establish and maintain relationships with Vendors and Contractors, ensuring compliance with GMPs, and safety/security requirements

Manage secure access to the facility, issue key fobs/proximity badges to employees

Assist with facilitating GMP and Safety Trainings and tracking completion

Assist with HR projects, including compliance, training, and communication

Administrative and office tasks as needed

Other duties as assigned

Bilingual in English & Spanish

Detail-oriented with exceptional self-awareness and accountability

Sharp problem-solving skills paired with a proactive mindset

Very strong organizational skills with the ability to prioritize and multitask

Excellent communication skills, both verbal and written

Handle all company information with the utmost confidentiality, including employee records, employee/management conversations, and company documents

Comfortable and confident with translating conversations and company announcements

Fluency with modern technology such as a computer, Microsoft Office products, Slack, Google docs, printer setup, and troubleshooting as needed

1+ years of administrative and/or HR experience

Intermediate level competency with Google Sheets or Microsoft Excel.

Compensation & Benefits:

Tovala uses market data, geography, and placement of internal employees to determine salary. Additionally, we offer all employees real ownership in the company in the form of a competitive equity package.

- Paid time off (starting with 1 week in your first year)

- Comprehensive healthcare coverage we really invest in

- 401k with match

- Free Tovala Smart Oven and discounted Tovala meals

- 11 Paid holidays and our winter facility shutdown where the facility closes for a week around Christmas

- Various other perks - recognition programs, continued learning stipend, casual dress code, in-office coffee, snacks and drinks, and Tovala swag

Our Values

> Put the Team First: We put what is best for the broader team ahead of what is best for ourselves or our immediate department.

> Get S#!t Done (Well): We celebrate people at all levels for delivering high impact work that expands the bounds of what we’re able to do.

> Connect the Dots: We engage with curiosity to learn how our work impacts others so that we can problem-solve holistically and work collaboratively.

> Be Direct: We share our perspective openly and directly, even when it feels difficult to do so.

> Embrace the Obstacles: We rise to meet challenges with a sense of urgency, resolve, and optimism.

> Champion the Customer: We consider and prioritize our customer in all of our decisions

At Tovala we‘re committed to building a workplace that represents a variety of backgrounds, skills, and perspectives and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Everyone is welcome here!