Coordinate onboarding and offboarding for full-time, temporary, seasonal, and freelance employees, creating an organized and welcoming employee experience.
Help strengthen and standardize onboarding processes, documentation, checklists, templates, and employee communications so they can scale effectively across our year-round and seasonal workforce.
Prepare letters, employment agreements, and other standard employee documentation using approved templates and confirmed hiring terms, ensuring accuracy and timely completion.
Facilitate new hire orientations and coordinate technology, system access, workspace, documentation, and other first-day needs with internal teams.
Complete and track Form I-9s, required employment documentation, policy acknowledgements, and compliance training.
Maintain organized, accurate, and confidential employee records and help ensure required documentation is consistently collected and retained.
Process employee changes, including promotions, transfers, compensation changes, organizational updates, and terminations.
Respond to day-to-day employee and manager HR questions, escalating more complex matters as appropriate.
Partner closely with Payroll & Benefits to ensure employee information, timekeeping, and other HR data are accurate and complete.
Help document HR procedures and create repeatable processes that improve consistency and efficiency.

HRIS & Workday Transition

Serve as a member of the internal HR team supporting Tribeca’s transition to Workday, working in partnership with our external implementation vendor.
Help prepare, clean, audit, and validate employee data in advance of migration.
Participate in system and user-acceptance testing and help identify issues from an HR and employee-experience perspective.
Assist with documenting new Workday processes and workflows and translating them into practical resources for employees and managers.
Help develop employee communications, training materials, job aids, and other resources supporting the Workday rollout.
Support HR data integrity, reporting, and ongoing HRIS administration.
Identify opportunities to simplify and improve HR processes as we transition to the new system.

Recruiting & Seasonal Workforce

Support recruiting activities, including job postings, interview coordination, candidate communications, background checks, and pre-employment requirements.
Play an active role in coordinating the high-volume hiring and onboarding of Tribeca’s seasonal workforce in preparation for the annual Tribeca Festival.
Coordinate seasonal orientation sessions and track completion of employment documentation, onboarding activities, and compliance requirements.
Partner with hiring managers to ensure seasonal employees are fully onboarded and ready to work.
Support post-Festival offboarding and help maintain accurate records for returning seasonal employees.

HR Programs, Employee Experience & Communications

Help coordinate employee engagement programs, learning sessions, company events, recognition initiatives, and other employee experiences.
Support performance management, goal setting, compensation, job descriptions, policy updates, and other annual HR initiatives.
Create and maintain HR resources, process guides, templates, presentations, training materials, and employee communications.
Develop and update organizational charts, workforce materials, PowerPoint presentations, spreadsheets, trackers, and other visual HR communications for employees, managers, and leadership.
Support Open Enrollment and other HR programs through employee communications, meeting coordination, and resource development.
Assist with HR metrics, reporting, workforce planning, and organizational projects.

WHAT YOU BRING

Approximately 2–4 years of Human Resources or People Operations experience, ideally in a hands-on HR generalist, coordinator, or specialist role.
Direct experience coordinating employee onboarding and maintaining accurate employee records and documentation.
Strong organizational and project-management skills with exceptional attention to detail and follow-through.
Strong, practical proficiency with Microsoft Office and Google Workspace. You should be comfortable jumping into an existing PowerPoint deck to update and polish it for a meeting, revising an organizational chart as teams or roles change, and creating and maintaining Excel or Google Sheets trackers and spreadsheets.
Comfort working with HR systems, employee data, reporting, and process documentation.
Ability to create clear, professional HR materials—including presentations, organizational charts, process guides, employee communications, and training materials—with limited direction.
Strong written and verbal communication skills and an eye for accuracy and presentation.
Ability to manage multiple priorities independently, respond to time-sensitive requests, and shift gears as business needs change.
Sound judgment and discretion when handling confidential employee information.
A collaborative, service-oriented approach and comfort working with employees and leaders at all levels.
Curiosity, initiative, and a willingness to solve problems and take ownership.

NICE TO HAVE

Hands-on experience using Workday as an HR practitioner, particularly for employee data, onboarding, reporting, or other core HR processes.
Experience participating on the internal HR side of an HRIS implementation, migration, or system upgrade.
Familiarity with payroll, timekeeping, benefits, or HR reporting.
Experience supporting a seasonal, hourly, contingent, or high-volume workforce.
Experience in media, entertainment, live events, hospitality, or another fast-moving environment.

Senior Human Resources Coordinator

Listing Details