Accounts Payable Officer - Onsite | Day Shift

The Accounts Payable Officer will provide accurate and timely accounts payable support across supplier invoices, payments, reconciliations, and finance administration. The role will work closely with internal teams and external suppliers to ensure invoices are verified, coded, approved, processed, and reconciled in line with established procedures, while maintaining accuracy, confidentiality, and attention to detail in a high-volume finance environment.

• Process high-volume supplier invoices accurately and efficiently in line with accounts payable procedures.
• Verify invoice details, supporting documentation, purchase orders, approvals, and supplier information before processing.
• Code invoices to the correct general ledger accounts, cost centres, and expense categories.
• Support accounts payable processing, including invoice entry, payment preparation, supplier reconciliations, and discrepancy resolution.
• Prepare and process supplier payments in accordance with approved payment schedules and internal financial controls.
• Complete monthly supplier statement reconciliations and follow up on outstanding invoices, credits, or payment differences.
• Investigate and resolve invoice discrepancies, supplier queries, duplicate invoices, missing approvals, and payment-related issues.
• Liaise with suppliers and internal stakeholders to obtain information, resolve queries, and support timely payment processing.
• Assist with month-end accounts payable tasks, including reporting, accruals, reconciliations, and related finance administration.
• Maintain accurate accounts payable records, supplier files, payment documentation, and supporting information.
• Ensure compliance with company policies, financial procedures, approval workflows, and relevant GST requirements.
• Support improvements to accounts payable processes, systems, controls, and reporting.
• Other position-level duties as they arise.

• Minimum 2–4+ years’ experience in accounts payable, finance administration, bookkeeping, shared services, or a similar finance support role is essential.
• Previous experience processing high-volume supplier invoices in a fast-paced finance environment is essential.
• Strong understanding of accounts payable processes, including invoice processing, coding, approvals, payment preparation, supplier reconciliations, and discrepancy resolution, is essential.
• Experience with general ledger coding, cost centres, invoice matching, supplier statements, and payment reconciliations is essential.
• Good understanding of GST requirements and how accounts payable transactions impact financial records is essential.
• Proficiency in Microsoft Excel and general finance systems, with strong data entry accuracy, is essential.
• Experience using Oracle ERP or a similar accounting or ERP system is highly regarded.
• A Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
• Strong attention to detail and the ability to identify discrepancies, errors, missing information, or unusual transactions is essential.
• Good problem-solving skills, with the ability to investigate supplier, invoice, payment, or reconciliation issues, are essential.
• Strong organisational and time-management skills, with the ability to manage high volumes and meet deadlines, are essential.
• Good written and verbal communication skills, with the ability to liaise professionally with suppliers and internal stakeholders, are essential.
• Ability to follow established processes, approval workflows, and financial controls accurately is essential.
• Reliability, confidentiality, and professionalism when handling financial and supplier information are essential.