Procurement Officer (Hydraulic & Engineering) - Work from Home/Dayshift

Join an established engineering and hydraulic business as a Procurement Officer, supporting day-to-day purchasing across local and international suppliers. You’ll manage purchase orders, supplier follow-ups, delivery schedules, freight coordination, procurement records, and project requirements while ensuring materials and equipment are sourced accurately and on time. This is an excellent opportunity for a detail-oriented procurement professional to take ownership of transactional purchasing and contribute to efficient supply chain operations.

• Process purchasing requests from Engineering, Service, Sales, Stores and Operations.
• Procure hydraulic components, materials, equipment and subcontracted services in accordance with approved requirements.
• Interpret Bills of Materials, technical specifications, quantities and delivery priorities.
• Raise accurate purchase orders and issue them to approved local and international suppliers.
• Obtain supplier confirmations, pricing, availability, lead times and expected delivery dates.
• Monitor open purchase orders through to delivery and completion.
• Allocate purchased items and costs to the correct project, job or inventory requirement.
• Identify pricing discrepancies, supply risks and potential delays and escalate them promptly.
• Coordinate project procurement involving multiple components, suppliers and delivery timeframes.
• Monitor long lead-time and critical items against engineering and project schedules.
• Support min/max inventory replenishment, overseas stock ordering and reactive service procurement.
• Act as a primary contact for suppliers across Australia, China, Europe, the United States and other markets.
• Follow up order confirmations, production progress, ETAs, shipment readiness and documentation.
• Monitor supplier performance across delivery, quality, responsiveness and cost effectiveness.
• Support supplier selection, onboarding and due diligence activities.
• Provide current procurement and delivery updates to relevant internal stakeholders.
• Coordinate domestic and international freight with suppliers and carriers.
• Arrange freight bookings through DHL, DHL Express and other approved logistics platforms.
• Prepare or coordinate shipping, collection, export and carrier documentation.
• Track shipments through to delivery and maintain accurate freight and ETA information.
• Coordinate incoming deliveries with Stores personnel.
• Investigate shortages, damaged goods, incorrect items and delivery discrepancies.
• Support warranty claims, returns and non-conforming product processes.
• Maintain accurate procurement information within Tradify, MYOB, spreadsheets and the master procurement tracker.
• Record purchase orders, item codes, supplier details, pricing, quantities, ETAs and freight information.
• Monitor the procurement mailbox and progress purchasing requests through to completion.
• Maintain organised procurement documentation in accordance with recordkeeping requirements.
• Obtain competitive pricing and identify cost-saving and value-for-money opportunities.
• Produce reports on outstanding orders, delivery risks and supplier performance.
• Identify opportunities to improve purchasing administration and supplier follow-up.
• Other role specific duties as they arise.

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration or a related discipline.
• At least 3 years of experience in purchasing, procurement, supply chain, or a similar role.
• Practical experience managing purchase orders from initial request through to delivery.
• Experience coordinating local and international suppliers.
• Experience managing supplier confirmations, ETAs, lead times and outstanding orders.
• Ability to interpret Bills of Materials, technical specifications and engineering documentation.
• Exposure to international freight, shipping administration and import processes.
• Experience preparing or coordinating shipping and freight documentation.
• Strong spreadsheet skills and experience maintaining procurement trackers.
• Experience using an ERP, accounting, inventory or purchasing system.
• High attention to detail across item codes, quantities, pricing and delivery information.
• Strong organisational skills and the ability to manage multiple open orders and deadlines.
• Strong written and verbal English communication skills.
• A proactive approach to supplier follow-up, issue resolution and risk escalation.
• Ability to work independently and progressively assume ownership of routine procurement activities.
• Procurement experience within hydraulic equipment, engineering, manufacturing or industrial supply.
• Knowledge of hydraulic components, technical parts and Bills of Materials.
• Experience purchasing project components and subcontracted technical services.
• Experience supporting min/max inventory replenishment and stock optimisation.
• Experience using Tradify, MYOB and international freight-booking platforms.
• Understanding of Australian import requirements, Incoterms, customs processes and landed costs.
• Experience managing warranty claims, returns and non-conforming products.