Talent Acquisition Coordinator (APAC) - Work From Home

We are looking for an experienced recruitment professional to manage and coordinate hiring activities across multiple business functions. The successful candidate will play a vital role in maintaining efficient recruitment processes, ensuring compliance, and fostering strong relationships with stakeholders at all levels.

• Work with hiring managers to confirm vacancy requirements, candidate profiles, recruitment priorities and expected timeframes.
• Prepare and publish job advertisements across approved recruitment platforms and sourcing channels.
• Review applications and shortlist candidates against agreed position requirements.
• Conduct initial telephone screening to assess experience, availability and role suitability.
• Coordinate interviews, assessments, reference checks and candidate communications.
• Prepare recruitment documentation and support the issue of employment offers and contracts.
• Communicate outcomes professionally and provide candidates with timely updates throughout the process.
• Proactively source candidates through LinkedIn, employment platforms, internal databases, referrals and other relevant channels.
• Develop candidate pipelines for recurring, specialist, high-volume and difficult-to-fill positions.
• Support recruitment across operational, technical, trade, site-based and corporate roles.
• Assist with recruitment campaigns, entry-level programs, industry partnerships and candidate outreach initiatives.
• Maintain accurate and current candidate information within the applicant tracking system.
• Coordinate police checks, right-to-work verification, licences, qualifications, security clearances and other pre-employment requirements.
• Ensure required candidate documentation and approvals are completed before commencement.
• Liaise with HR, payroll and operational teams to support a smooth transition from recruitment into onboarding.
• Maintain confidential recruitment records in accordance with privacy requirements and company policies.
• Support recruitment activities in line with Australian employment legislation and inclusive hiring practices.
• Build effective working relationships with hiring managers, HR Business Partners and operational leaders.
• Provide regular updates on vacancy status, candidate availability and outstanding recruitment actions.
• Follow up stakeholders to keep recruitment processes moving and minimise unnecessary delays.
• Escalate recruitment risks, compliance gaps and difficult-to-fill vacancies where required.
• Monitor recruitment measures such as time to hire, vacancy status, source effectiveness and candidate conversion.
• Support recruitment reporting, employer-branding initiatives and continuous process improvement.
• Other role specific duties as they arise.

• A bachelor’s degree in Human Resources, Business, Psychology or a related discipline.
• Understanding of Australian employment legislation relating to recruitment and selection.
• Previous experience in talent acquisition, recruitment coordination, recruitment administration or a similar role.
• Experience supporting multiple vacancies and recruitment activities simultaneously.
• Practical experience advertising roles, screening applications and coordinating interviews.
• Experience completing reference checks and coordinating pre-employment requirements.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and accurate record-keeping skills.
• Confidence communicating with candidates, hiring managers and senior stakeholders.
• Ability to assess candidates against defined position requirements and selection criteria.
• A professional and service-focused approach to candidate and stakeholder engagement.
• Experience using applicant tracking systems, HR systems and Microsoft Office applications.
• Ability to handle confidential candidate and employee information appropriately.
• A proactive approach to following up stakeholders and progressing outstanding recruitment activities.
• Recruitment experience within facilities management, building services, construction, engineering, property services or another operationally complex environment.
• Experience recruiting technical, trade, frontline, mobile, site-based or high-volume workforces.
• Experience using LinkedIn Recruiter and other proactive candidate-sourcing platforms.
• Familiarity with recruitment reporting, behavioural interviewing and structured candidate-assessment methods.
• Experience coordinating police checks, working-rights verification, licences, qualifications or security clearances.
• Exposure to employer branding, recruitment marketing or diversity and inclusion initiatives.